Administrative Assistant I — Organized Scheduling & Support

UES, Inc.; Sarasota (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

UES, Inc. is seeking an Administrative Assistant I to support daily operations within the BID department, handling scheduling, documentation, and office coordination. The role requires strong organization, communication, and a proactive, detail-oriented approach.

The ideal candidate will be highly organized, capable of managing multiple tasks, and comfortable working in a fast-paced environment, with opportunities to grow within the organization.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 0-2 years of administrative or office support experience.
• Working knowledge of Microsoft Office Suite and office tools.
• Strong organizational, time management, and problem-solving skills.
• Discretion with confidential information and effective communication.

Responsibilities

• Document correspondence, reports, results, and invoices for the BID department by project deadlines.
• Organize and maintain data related to billing and invoicing.
• Scan files into the document storage system after project completion.
• Schedule building inspectors and assist with permits as needed.
• Create letters, reports, and other documents as required.
• Answer calls from clients, municipalities, inspectors, and colleagues.
• Provide prompt answers to client questions and handle billing requests.
• Maintain professional phone etiquette and customer service.
• Operate a computer with typing speed of at least 50 wpm.
• Understand and interpret contracts and invoices accurately.
• Follow safety procedures and ensure compliance.
• Collaborate with team to achieve department goals; multitask effectively.
• Performs other duties as assigned.

Skills

MS Office Suite

Organizational skills

Time management

Attention to detail

Verbal and written communication

Independent and collaborative work

Adaptability

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Job description

UES, Inc. is seeking an Administrative Assistant I to support daily operations within the BID department, handling scheduling, documentation, and office coordination. The role requires strong organization, communication, and a proactive, detail-oriented approach.

The ideal candidate will be highly organized, capable of managing multiple tasks, and comfortable working in a fast-paced environment, with opportunities to grow within the organization.