On-Site Administrative Coordinator | Scheduling & Ops

VetJobs; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

UES is seeking a reliable Administrative Assistant to support day-to-day operations across departments. You will manage complex schedules, coordinate meetings, prepare materials, and assist with data entry and reports to keep the team running smoothly.

The ideal candidate has a High School diploma or GED, 3+ years of admin experience, proficiency in Microsoft Office, strong organizational and communication skills, and the ability to handle confidential information.

Qualifications

• High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
• 3+ years of administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
• Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
• Excellent verbal and written communication skills, with the ability to interact professionally.
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
• Proactive approach to anticipating needs, resolving issues and adapting to changing priorities with minimal supervision.

Responsibilities

• Manage complex schedules, meetings, and travel for multiple stakeholders.
• Handle correspondence and follow-up on emails, letters, and packages.
• Prepare meeting materials, agendas, minutes, and action items.
• Organize and maintain records, databases, and departmental documentation.
• Assist in preparing reports, presentations, and data analyses.
• Coordinate meetings, events, and travel logistics, including vendor coordination.
• Provide administrative support for high-level projects.
• Act as a point of contact for internal and external stakeholders.
• Facilitate communication between departments and partners to improve workflow.
• Travel up to 10% for off-site meetings or events.

Skills

3+ years admin experience

MS Office proficiency

Excellent communication

Organizational skills

Discretion with confidential info

Independent and collaborative

Time management

Proactive problem solving

Education

High School Diploma or GED

Associate degree/coursework preferred

Tools

Microsoft Office Suite

Job description

UES is seeking a reliable Administrative Assistant to support day-to-day operations across departments. You will manage complex schedules, coordinate meetings, prepare materials, and assist with data entry and reports to keep the team running smoothly.

The ideal candidate has a High School diploma or GED, 3+ years of admin experience, proficiency in Microsoft Office, strong organizational and communication skills, and the ability to handle confidential information.