Administrative Assistant I - Mail & Records Coordinator

Commonwealth of Pennsylvania; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

The Commonwealth of Pennsylvania's Treasury Department is seeking an Administrative Assistant I for the Bureau of Unclaimed Property's Mail/Scan Unit. The role ensures timely mail processing, deposits, imaging, and record maintenance, supporting essential property lifecycle steps.

You will work 8:00 AM to 4:30 PM, Monday–Friday, with no telework option. Minimum requirements include a bachelor's degree or equivalent experience, two years in a related role, and proficiency with Word, Excel,

Qualifications

• At least two years of progressively responsible experience pertinent to the position and a bachelor's degree; or an equivalent combination of experience and training.
• Must have and maintain a valid driver's license.
• Experience using Microsoft Word, Excel, Outlook and web-based utilities.
• Ability to multitask efficiently to complete assignments and handle a high volume of work.

Responsibilities

• Mail Handling: Open, sort, and distribute incoming mail and operate scanning equipment.
• Deposit Processing: Receipt and verify deposits via the designated banking vendor.
• Record Maintenance: Prepare documents for imaging and retention in department systems.
• Vehicle Operation: Transport documents and materials in state vehicles as needed.
• Team Leadership: Serve as a lead worker, guiding staff and coordinating daily workflow.
• Collaborative Support: Assist with Holder Entry and Compliance tasks and support other units.

Skills

Detail orientation

Multitasking

Communication

Team collaboration

Education

Bachelor's degree

Tools

Word

Excel

Outlook

Web-based utilities

Job description

The Commonwealth of Pennsylvania's Treasury Department is seeking an Administrative Assistant I for the Bureau of Unclaimed Property's Mail/Scan Unit. The role ensures timely mail processing, deposits, imaging, and record maintenance, supporting essential property lifecycle steps.

You will work 8:00 AM to 4:30 PM, Monday–Friday, with no telework option. Minimum requirements include a bachelor's degree or equivalent experience, two years in a related role, and proficiency with Word, Excel,