Administrative Assistant I

Boyum & Barenscheer, PLLP; BLOOMINGTON (MN); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

20 days PTO

9 paid holidays

Medical plans (HSA and FSA)

Dental

Vision

Nice Healthcare

401(k) with safe harbor

CPA assistance

Tuition reimbursement

Hybrid/remote work options

Job summary

Boyum & Barenscheer, PLLP is seeking an Administrative Assistant I to provide day-to-day support under supervision. You will handle front desk tasks, manage mail and supplies, and assist with tax document preparation and client records with confidentiality.

The role emphasizes accuracy, responsiveness, and follow-through, contributing to a welcoming, well-organized office environment. Authorization to work in the United States on a full-time basis is required.

Qualifications

• High school diploma or equivalent required; AA degree preferred.
• 0–1 year of general administrative or office experience, or an equivalent combination of education and experience.
• Working knowledge of Microsoft Office programs, especially Word and Outlook; exposure to accounting software is helpful but not required.
• Developing organizational skills with the ability to follow direction and prioritize assigned work.
• Solid written, proofreading, and oral communication skills.
• Applicants must be currently authorized to work in the United States on a full‑time basis.

Responsibilities

• Front Desk: Provides reception coverage and supports a professional, welcoming front desk experience.
• Maintains the reception area and common spaces to be client-ready.
• Receives, posts, and distributes mail, packages, and faxes; coordinates courier or specialty mail services.
• Assists with monitoring inventory of office supplies, kitchen supplies, beverages, and snacks.
• Administrative Support: Processes incoming tax documents by sorting and preparing files for scanning.
• Assists with scanning, filing, and organizing client records.
• Assembles tax returns and client deliverables for paper or electronic distribution.
• Assists with sending tax returns, 1099s, and related documents through efile systems and tracks acknowledgments under guidance.
• Helps prepare and distribute engagement letters, tax organizers, and routine client correspondence.
• Drafts basic correspondence, schedules meetings, and takes meeting minutes as requested.
• Enters and maintains accurate client contact information and communication preferences in firm systems.
• Provides administrative support to partners and staff as requested.

Skills

MS Office

Word

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Karbon

GoFileRoom

TaxCaddy

SurePrep

Engagement Manager

UltraTax

Job description

Caring and Thoughtful | Get Things Done | Work with Purpose

Summary

The Administrative Assistant I provides day‑to‑day support to the firm under the close direction of the Administrative Manager and more experienced administrative team members. Individuals in this role are developing foundational proficiency in the firm’s administrative processes, tools, and client service standards, with an emphasis on accuracy, responsiveness, and follow‑through. The role is entrusted with maintaining strict confidentiality regarding Firm and Client matters and contributes to a welcoming, well‑organized office environment that supports the productivity of the broader team.

Responsibilities

Front Desk

Provides reception coverage as scheduled and supports a professional, welcoming front desk experience.

Helps maintain the reception area and common spaces to ensure they are client‑ready.

Receives, posts, and distributes mail, packages, and faxes; coordinates courier or specialty mail services as directed.

Assists with monitoring inventory of office supplies, kitchen supplies, beverages, and snacks.

Administrative Support

Processes incoming tax documents by sorting and preparing files for scanning.

Assists with scanning, filing, and organizing physical and digital client records.

Assembles tax returns and client deliverables for paper or electronic distribution.

Assists with sending tax returns, 1099s, and related documents through efile systems and tracks acknowledgments under guidance.

Helps prepare and distribute engagement letters, tax organizers, and routine client correspondence.

Drafts basic correspondence, schedules meetings, and takes meeting minutes as requested.

Enters and maintains accurate client contact information and communication preferences in firm systems.

Provides administrative support to partners and staff as requested.

Performs other duties as assigned to build proficiency across the administrative function.

Qualifications and Education

High school diploma or equivalent required; Associate’s degree (A.A.) from a two‑year college or technical school preferred.

0–1 year of general administrative or office experience, or an equivalent combination of education and experience.

Working knowledge of Microsoft Office programs, especially Word and Outlook. Exposure to accounting software programs such as Karbon, GoFileRoom, TaxCaddy, SurePrep, Engagement Manager, or UltraTax is helpful but not required.

Developing organizational skills with the ability to follow direction and prioritize assigned work.

Solid written, proofreading, and oral communication skills.

Applicants must be currently authorized to work in the United States on a full‑time basis.

Physical Demands

Required to sit for long periods.

Extensive computer, keyboard, and mouse use.

Occasionally required to lift and/or move up to 25 pounds.

This description covers the primary purpose and principal duties of the job. It is not intended to give all the details or a step‑by‑step account of the way each procedure or task is performed.

Salary Range: $22-$24 per hour

The stated salary range reflects compensation for this position at the time of posting. Final offers will be determined by the candidate’s qualifications, experience, and location.

Why Boyum is right for you:

Aligned values. Here at Boyum we’re all about Getting Things Done, Working with Purpose, and being Caring and Thoughtful for our team and our clients.

Work Life Balance. Enjoy 20 days of PTO plus 9 paid holidays to unplug and refresh.

Health is a priority. Firm paid for medical plans* HSA and FSA options, Dental, Vision, and Nice Healthcare.

Prepare for the future. 401(k) with a company safe harbor contribution, Identity Protection, and more.

Get rewarded for continuing education. CPA assistance and completion bonus, access to Becker learning platform, and tuition reimbursement.

Flexibility to match your lifestyle. Depending on the role and location, we offer opportunities for in‑office, hybrid, and remote work arrangements.

Boyum is an equal opportunity employer and values diversity in our workforce. We encourage candidates of all backgrounds to apply.

For applicable individual only medical plans.