Administrative Assistant

BLOOM HOCHBERG & CO. P.C.; New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health plan

Potential for bonuses

401k contribution

Job summary

A boutique tax firm located in Manhattan is seeking a full-time Administrative Assistant to provide essential clerical support and assist operations. Responsibilities include managing phones, scanning, filing, and supporting the tax team and operations manager. The ideal candidate will have strong administrative skills, attention to detail, and a willingness to learn. Benefits include a health plan, potential bonuses, and a 401k contribution based on performance.

Qualifications

• Experience in a similar role for 2-3 years is preferred.
• Strong attention to detail is essential.
• Willingness to learn tax form assemblies is a plus.
• Experience with confidential information handling
• Excellent organizational skills and attention to detail

Responsibilities

• Manage phones, scanning, and filing effectively.
• Support operations manager and partners.
• Assist tax team members with tasks as required.
• Maintain organized, secure filing systems and coordinate with team

Skills

Strong Administrative and Clerical Skills

Professional Communication and Phone skills

Digital and paper storage skills

Experience in Administrative Assistance

High level of organizational skills

Ability to multitask and prioritize

Proficiency in Microsoft software

Experience handling confidential information

Tools

Microsoft Office

Job description

Bloom Hochberg & Co., P.C. is a 50 year-old boutique Tax firm delivering personalized and professional financial services to its select roster of clients. The firm prides itself on delivering superb, rapid, detail-focused service, and hires experienced professionals who can perform to these standards.

Role Description

The Administrative Assistant role is a full-time, on-site position based in Manhattan. Tasks include the clerical such as phones, scanning and filing, along with strong support for our operations manager, partners, and tax team-members. Experience with (or willingness to learn) tax form assemblies is a strong plus. All roles here require close attention to detail and open communication with the team who all want you to succeed.

Qualifications

• Strong Administrative and Clerical Skills to manage basic office operations efficiently
• Professional Communication and Phone skills for smooth interaction on both client-side and in-house
• Digital and paper storage skills including digitizing files into various software programs
• Experience in Administrative Assistance, including operational and managerial support
• Exceedingly high level of organizational skills and laser-focused attention to detail
• The ability to multitask and prioritize workload in collaboration with others
• Proficiency in using essential Microsoft software and a familiarity with office technology
• Proven experience at handling confidential information with discretion
• Previous experience related to the above.

Finally

We're looking for the type of person who will be here no later than 9am 5 days a week (or potentially 4), has sharp mind and willingness to learn, and has experience staying in this kind of role for 2-3 years in the past. We have an available health plan, and the potential for bonus and employer 401k contribution based on performance.