Administrative Assistant I: Front Desk & Coordination

City of Desert Hot Springs; Desert Hot Springs (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Desert Hot Springs is seeking a capable administrative assistant to provide essential secretarial support across departments, manage calendars, answer public inquiries, and handle front desk tasks with discretion.

You will prepare documents, draft correspondence, maintain files, assist with meetings, and coordinate with commissions and committees, ensuring confidentiality and timely communication.

Qualifications

• High school diploma or equivalent with secretarial training.
• Progressive clerical experience in a municipal environment is preferred.
• Ability to maintain confidentiality and handle public inquiries professionally.

Responsibilities

• Receives and screens visitors and calls, manages calendars, and arranges travel/meetings.
• Prepares and edits documents; drafts correspondence and reports.
• Maintains records/files and supports commissions and committees.
• Attends evening meetings, takes minutes, and distributes agendas as needed.
• Provide front desk support and assist with overflow administrative tasks.

Skills

Office administration

Secretarial practices

Public relations

Record keeping

Communication skills

Managing calendars

Education

High school diploma with secretarial training

Job description

The City of Desert Hot Springs is seeking a capable administrative assistant to provide essential secretarial support across departments, manage calendars, answer public inquiries, and handle front desk tasks with discretion.

You will prepare documents, draft correspondence, maintain files, assist with meetings, and coordinate with commissions and committees, ensuring confidentiality and timely communication.