Administrative Assistant

SMGHA Nevada, LLC; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Palms Casino Resort is seeking an Administrative Assistant to provide high-level administrative support to the executive team. You will manage complex schedules, coordinate travel and meetings, and maintain confidentiality in a fast-paced environment.

The role requires independent judgment, initiative, and the ability to handle sensitive information with discretion. You will draft communications and support cross-functional projects to ensure executive effectiveness and operational efficiency.

Qualifications

• Minimum of three (3) years related administrative experience.
• Executive office experience preferred.
• Proficiency in Microsoft Office of Word, Outlook, PowerPoint and Excel; ability to multi-task in a fast-paced environment.

Responsibilities

• Plans, schedules and organizes the executive’s Outlook calendar and related business activities.
• Coordinates day-to-day activities; manages schedule conflicts.
• Provides daily itineraries for executives.
• Manages heavy travel itineraries; coordinates airfare, hotels and transportation.
• Acts as a diplomatic gatekeeper filtering calls, visitors and inquiries.
• Maintains confidentiality and handles sensitive information with discretion.
• Composes, prepares and proofs of correspondence, presentations and reports.
• Represents the executive in meetings and as a liaison for visitors.

Skills

MS Office

Executive office experience

Critical thinking

Multi-tasking

Tools

Microsoft Office Suite

Job description

The Administrative Assistant provides high-level administrative and professional support to executive team members. This position enhances the effectiveness of these executives by executing a variety of complex administrative duties requiring sensitivity and discretion. The Administrative Assistant will be a professional who maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning, organization and performance of confidential and time sensitive administrative assignments.

Responsibilities

• Plans, schedules and organizes the executive’s Outlook calendar and related business activities.
• Coordinates day-to-day activities, manages schedule conflicts and challenges.
• Provides daily itineraries.
• Works closely and effectively with the executives keeping them well informed of upcoming commitments and responsibilities, following up appropriately.
• Manages and plans heavy travel itinerary for the executives, key casino executives and key business partners, including all necessary arrangements and coordination of airfare, hotel accommodations and transportation.
• Serves as a diplomatic gatekeeper that effectively filters both internal and external calls, visitors and other inquiries.
• Manages flow of information through the office of the executive, maintaining confidentiality at all times.
• Resolves obstacles to success through clear plans of action and uses innovative problem solving and critical thinking approaches to recommend solutions.
• Composes, prepares and proofreads highly accurate correspondence, presentations and reports.
• Ability to work independently and exercise discretion and independent judgment related to assigned projects and tasks.
• Follows up with appropriate management on pending information and requests.
• Represents the executive in internal and external meetings, as necessary.
• Acts as a liaison for all visitors to the executive’s office including contacting and escorting as needed.
• Tracks financial expenditures, including receipt collection, reimbursement follow-ups, charge contesting and credit card reconciliation.
• Demonstrates the ability to initiate and perform effective research and follow up on a wide variety administrative and organizational tasks.
• Manages administrative projects, ensuring on-time completion and accuracy of information.
• Nurtures and supports internal and external vendor relationships.
• Performs other duties as assigned to support the efficient operation of the department.
• The Administrative Assistant assumes other responsibilities, duties, tasks and assignments that contribute to the mitigation or response to any public health emergency.
• Performs other duties and projects, as requested.

Qualifications

• Minimum of three (3) years related administrative experience required.
• Executive office experience preferred.
• Experience working in a fast paced environment.
• Ability to apply critical thinking skills, can multi-task, acts proactively and can manage multiple priorities simultaneously.
• Ability to exercise personal initiative and anticipate the needs of key executives.
• Proficiency in Microsoft Suite of Products – specifically Word, Outlook, PowerPoint and Excel.
• Experience with internet web navigation applications and acquaintance with other business software.
• Ability to perform efficiently in a fast paced, high demand environment.

Palms, its affiliates and subsidiaries will make reasonable accommodations in compliance with applicable law.

We are committed to making a work environment where the growth and well-being of our team members is the top priority.

At Palms Casino Resort and Palms Place, we believe our Team Members are the heart of our success. Every role plays a role in creating unforgettable experiences for our guests. We provide competitive pay, benefits, and programs that help you learn and grow. Guided by our values: Integrity, Humility, Unity, Respect, and Excellence, we are committed to a workplace where your well-being and career development come first.