Administrative Assistant I – Fire Prevention Office

Florida; Tallahassee (FL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Paid holidays

Vacation/sick leave

Tuition waiver

Training opportunities

EAP

Public Service Loan Forgiveness

Job summary

State of Florida is seeking an Administrative Assistant I in Tallahassee to provide broad administrative and clerical support. The role includes drafting correspondence, scheduling, travel arrangements, and coordinating with the Fire Prevention division.

Applicants must possess strong MS Office skills, excellent written and verbal communication, and the ability to manage calendars and multi-line phone systems. A security background check is required.

Qualifications

• Knowledge of standard business formats and office procedures.
• Ability to take and transcribe notes and handle multi-line communications.
• Proficient in MS Office applications; able to manage calendars and arrange travel.
• Strong verbal and written communication and data handling skills.
• Ability to organize files, track mail, and manage records with accuracy.

Responsibilities

• Provide broad administrative and clerical support under supervision.
• Serve as administrative assistant to division manager and staff; draft correspondence and minutes.
• Screen calls, greet visitors, route inquiries to appropriate personnel, and take messages.
• Schedule meetings, maintain calendars, and arrange travel and conference setups.
• Process purchasing, manage invoices, and maintain expenditure records.
• Prepare and distribute reports, spreadsheets, and prepare routine correspondence.
• Maintain departmental files and assist with data entry and archival tasks.
• Support emergency activations and deployments as needed.

Skills

Verbal & written communication

Time management

Data collection & analysis

Problem solving

Note taking & transcribing

Calendar management

Customer service

Team coordination

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

MS Access

Job description

State of Florida is seeking an Administrative Assistant I in Tallahassee to provide broad administrative and clerical support. The role includes drafting correspondence, scheduling, travel arrangements, and coordinating with the Fire Prevention division.

Applicants must possess strong MS Office skills, excellent written and verbal communication, and the ability to manage calendars and multi-line phone systems. A security background check is required.