Executive Assistant I - Confidential, On‑Site (Tallahassee)

Florida; Tallahassee (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

The Florida Department of Management Services is seeking an Executive Assistant I to support the Office of Inspector General in Tallahassee. The role requires handling confidential information with high discretion and assisting senior staff, including the Inspector General, Chief of Investigations, and Director of Audit.

Ideal candidates will have strong administrative skills, experience with MFMP/Ariba, STMS, and Microsoft 365, and the ability to work independently in a dynamic state government

Qualifications

• Strong understanding of administrative principles and office procedures.
• Experience with Ariba on Demand (MFMP), PCard Works, STMS and People First.
• Working knowledge of PALM database and related systems.
• Ability to apply rules, regulations, and procedures (e.g., vendor invoices and payments).
• Ability to analyze information and maintain confidentiality.

Responsibilities

• Support all functions of the Office of Inspector General.
• Handle confidential information with discretion and integrity.
• Assist the Inspector General, Chief of Investigations, and Director of Audit.
• Access records as needed under statutory authority.
• Maintain professional working relationships and effective communication.

Skills

Administrative principles

Office procedures

Records management

Ariba on Demand

PCard Works

STMS

People First

PALM database

Microsoft 365

Teams

Word

Excel

PowerPoint

Outlook

OneDrive

Verbal communication

Written communication

Professional relationships

Problem solving

Planning and organizing

Independent work

Tools

Ariba on Demand

PCard Works

STMS

People First

PALM database

Job description

The Florida Department of Management Services is seeking an Executive Assistant I to support the Office of Inspector General in Tallahassee. The role requires handling confidential information with high discretion and assisting senior staff, including the Inspector General, Chief of Investigations, and Director of Audit.

Ideal candidates will have strong administrative skills, experience with MFMP/Ariba, STMS, and Microsoft 365, and the ability to work independently in a dynamic state government