Administrative Assistant I — Financial Aid Support

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Retirement program (pension)

Paid vacation

Paid holidays

Personal leave

Sick time

Health insurance

Tuition remission

Flexible work schedules

Teleworking options

Job summary

University of Maryland, Baltimore (UMB) seeks an Administrative Assistant I to provide moderately complex admin support to the Financial Aid Office under supervision. The role covers document editing, filing, scheduling, travel arrangements, and routine reporting, with opportunities to work independently within established procedures.

Requirements include a High School Diploma or GED and about two years of admin experience.

Qualifications

• High School Diploma or GED required.
• Two years administrative support experience.
• Ability to proofread and edit documents.
• Strong knowledge of MS Office and basic software.

Responsibilities

• Edit, format, and revise documents; proofread for errors.
• Compose routine responses per instructions.
• Maintain paper and electronic filing systems; manage records.
• Screen calls and visitors; handle routine matters.
• Schedule meetings; prepare materials; take minutes if needed.
• Arrange travel and process reimbursements.
• Gather information for reports using internal/external sources.
• Order supplies; monitor equipment; may assist with budget.

Skills

Office procedures

Communication

Proofreading

Software proficiency

Instruction following

Interpersonal skills

Planning & organizing

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Database

Presentation software

Internet

Email

Calendaring

Job description

University of Maryland, Baltimore (UMB) seeks an Administrative Assistant I to provide moderately complex admin support to the Financial Aid Office under supervision. The role covers document editing, filing, scheduling, travel arrangements, and routine reporting, with opportunities to work independently within established procedures.

Requirements include a High School Diploma or GED and about two years of admin experience.