Administrative Assistant II-Contractual

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 34,440; Part time

Job summary

A leading public university is seeking to hire an Administrative Assistant II to support an accessibility project. This position requires the candidate to manage document editing, formatting, and create electronic filing systems. Candidates should have at least 3 years of administrative experience and a high school diploma or GED. Strong communication skills and proficiency in various software are essential. The role is a contractual part-time position, with a pay rate of $25.00/hour.

Qualifications

• 3 years of experience providing administrative support.
• Ability to understand and follow instructions.
• Experience with document editing and formatting.

Responsibilities

• Edit and format documents created by others.
• Develop and maintain filing systems.
• Prepare and administer department budget.

Skills

General knowledge of office practices

Effective oral and written communication

Proofreading and editing

Computer software proficiency

Planning and organizing

Education

High School Diploma or GED

Tools

Adobe

Equidox

Job description

The University of Maryland, Baltimore is seeking to hire two contractual Administrative Assistant II to collaborate with Administration and Finance (A&F) divisions and units to remediate electronic files for an accessibility project before an April 24th deadline. This position will utilize T4 web content system to upload remediated files and/or to create web content from existing sources. These positions are under the supervision of the Executive Director for Strategic Projects/Chief of Staff. This is a Contractual position. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. The ideal candidate will personally connect with the Administration and Finance Guiding Principles which closely mirror UMB’s core values: Respect and Integrity, Well-Being and Sustainability, Equity and Justice, and Innovation and Discovery.

Primary Duties

• Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical, and basic content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
• Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
• Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.
• Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Assists in preparing and administering department budget by updating accounts and running periodic reports.
• Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues.
• Anticipates supervisor's course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
• May provide guidance and instruction to other office support staff.
• Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical, and basic content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.

Education

High School Diploma or GED.

Experience

Three (3) years of experience providing administrative support.

Other

Applicants may be required to complete the institutional required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

Required Knowledge / Skills / Abilities

• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email, and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Other

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Skills And Abilities

• Web development ability
• Skill in the use of Adobe, Equidox proficiency, particularly in accessibility remediation
• Collaboration skills, transparent communication skills
• Attention to detail; capacity to track program progress

Rate of Pay

$25.00/hour

EEO Statement

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [e-mail]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job Classification

CI Exempt or Non-Exempt Staff

Shift

Day Job

Organization

Office of the VP for Administration & Finance