Administrative Assistant I - Higher Education Support

UM04 University of Maryland Eastern Shore (UMES); United States; On-site; USD 45,000 - 52,000; Full time

Job summary

University of Maryland Eastern Shore (UMES) seeks a capable Administrative Assistant I to support the Department of Education with moderately complex duties. This full-time nonexempt role reports to the Department Chair and handles office operations with established procedures and moderate error risk.

Salary range reflected below applies to this US-based posting. Responsibilities include managing calls, travel, vouchers, procurement, budget updates, admissions outreach, and faculty onboarding.

Qualifications

• Strong written and oral communication skills.
• Experience with Microsoft Office and Google Suites.
• Experience providing administrative support in a higher education setting.
• Ability to interact with internal and external parties and manage multiple tasks.

Responsibilities

• Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• M akes travel arrangements following general instructions and campus procedures.
• Performs necessary follow-up for vouchers, expense reports, and reimbursements.
• Orders supplies and equipment; oversees equipment maintenance.
• Assists with department budget, updating department accounts, and creating routine reports.
• Assists with admissions-related outreach, including programs and events for prospective students.
• Assists with faculty onboarding and separation processes.
• Prepares appointment forms and personnel paperwork.
• Processes purchase requisitions and procurement requests.
• Coordinate purchasing documentation and reimbursement requests.
• Coordinates adjunct hiring documentation.
• Provides administrative support to adjunct faculty.
• Provides necessary updates to course schedules.
• Gathers and consolidates background information for reports, utilizing available resources.

Skills

Communication skills

Google Suite

Office software

Higher ed exp

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

University of Maryland Eastern Shore (UMES) seeks a capable Administrative Assistant I to support the Department of Education with moderately complex duties. This full-time nonexempt role reports to the Department Chair and handles office operations with established procedures and moderate error risk.

Salary range reflected below applies to this US-based posting. Responsibilities include managing calls, travel, vouchers, procurement, budget updates, admissions outreach, and faculty onboarding.