School Administrative Assistant I - Calendar & Office Support

Harding University High School; Charlotte (NC); On-site; USD 35,000 - 52,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I (10-month) to provide clerical and office support to the assigned administrator, handling calendars, correspondence, and day-to-day tasks to ensure smooth office operations.

The role requires a high school diploma or equivalent, strong organizational skills, and the ability to manage confidential information in a busy school environment.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to state, federal, and local laws, policies, and procedures.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required.

Skills

Public schools knowledge

Records maintenance

Professional communication

Budget monitoring

Stress management

Education

High School diploma or equivalent

Clerical/administrative experience

Education and experience equivalent

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I (10-month) to provide clerical and office support to the assigned administrator, handling calendars, correspondence, and day-to-day tasks to ensure smooth office operations.

The role requires a high school diploma or equivalent, strong organizational skills, and the ability to manage confidential information in a busy school environment.