Administrative Assistant I - Technical Programs

Collin College; United States; On-site; USD 40,000 - 49,000; Full time

Job summary

Collin College in Allen, Texas seeks an administrative assistant to perform general secretarial duties for the assigned technical area, including mail processing, scheduling appointments, answering phones and maintaining office supplies. You may enter lab areas with normal hazards.

The role requires strong data entry, MS Word/Excel skills, and the ability to greet visitors professionally, coordinate meetings, and manage budget and purchasing tasks per college procedures.

Qualifications

• High School Diploma or GED required.
• 1 year related work experience.
• Two years of related experience preferred.
• Strong data entry and record-keeping abilities.
• Familiarity with FERPA and campus policies.

Responsibilities

• Perform clerical duties including word processing, order receiving, inventory tracking and data entry.
• Coordinate scheduling of meetings and events for internal and external stakeholders.
• Answer telephones, direct calls and greet visitors in a professional manner.
• Enter budget figures, process requisitions, and track expenditures per college procedures.
• Maintain office supplies and ensure timely delivery and accuracy of documents.
• Prepare outgoing mail and manage departmental communications and records.

Skills

MS Word

MS Excel

Data entry

Telephone etiquette

Filing techniques

Customer service

Education

High School Diploma or GED

Associate degree (preferred)

Tools

MS Word

MS Access

MS Excel

Job description

Primary Location: 2550 Bending Branch Way, Allen, Texas, 75013

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary

Perform general secretarial duties for assigned technical area, including processing mail, scheduling appointments, answering phones and relaying messages and maintaining office equipment and supplies. May need to enter lab areas which may include exposure to loud noises, moving mechanical parts, odors and other related lab and work space elements.

Required Qualifications

Essential Duties and Responsibilities

• Perform clerical duties, including word processing, order receiving, inventory tracking of supplies and equipment, report/document preparation and data entry using software such as MS Word, Access, Excel and other designated systems/software.
• Provide accurate data for reporting purposes.
• Coordinate the scheduling of meetings and events as needed by director/department for both internal and external meetings such as but not limited to departmental meetings, Advisory Committee meetings, summer camps, recruiting events and job fairs.
• Secure meeting rooms, notify appropriate members, take minutes and maintain committee files.
• Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions.
• Greet campus visitors, students, faculty, staff and the general public in a friendly and professional manner.
• Determine situation and when necessary, direct person to appropriate staff member and follow up to ensure problem is resolved.
• Prepare outgoing mail; pick-up and distribute incoming mail to appropriate personnel.
• Initiate departmental purchases, prepare and input requisitions, track requisition status, coordinate delivery, verify charges, release payment and manage source documents.
• Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff and maintain relevant records.
• Input budget figures, follow-up on requisitions, log and track expenditures, take payments, may issue invoices or bills.
• Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures.
• Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner.
• Contribute to the development of various materials for the department.
• Use equipment such as copier and fax as requested by staff and faculty and ensure faxes are received.
• Contact vendor assistance when needed.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.

Knowledge, Skills and Abilities

• Knowledge of FERPA laws
• Knowledge of proper telephone etiquette
• Knowledge of proper filing techniques
• Knowledge of College policies and procedures
• Computer and applicable software skills (use of spreadsheet, word processing, database and presentation software) May also use social media, work with desktop publishing, and update web pages
• Interpersonal and communication skills
• Organization and time management skills
• Ability to stay current on changes in policies and procedures
• Ability to maintain confidentiality
• Ability to communicate effectively, both orally and in writing
• Ability to maintain appropriate levels of materials and supplies for department
• Ability to maintain confidentiality of work-related information and materials
• Ability to maintain an established work schedule
• Ability to establish and maintain effective working relationships
• Ability to provide effective customer-orientation when working with a diverse population

Physical Demands, Working Conditions and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Incumbents may be subjected to moving mechanical parts, odors, dusts, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting and intense noises. In addition, incumbents may be subjected to gases and workspace restrictions. Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Occasional physical effort required.

Requirements

• High School Diploma or Equivalency Certification (GED).
• One (1) year related work experience.
• Preferred Associate degree from an accredited institution.
• Two (2) years of related experience.
• **This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

Compensation

• Compensation Type: Salary
• Employment Type: Full time
• Hiring Minimum $40,310.00
• Hiring Maximum $49,157.00
• Compensation is determined based on experience.

Application submission deadline is 12am of the date listed. 11/05/2026

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

Dear Job Seekers, Thank you for your interest in a position at Collin College!

Accolades Independent surveys of Collin College’s employees show it is an amazing place to work. Collin College has been named one of the “Great Colleges to Work For” by the Great Colleges Program. Collin College has also been recognized as one of the DFW Metroplex’s “Best and Brightest Companies to Work For.”

Culture Should you choose to start your journey with us, you will find yourself immersed in a culture of innovation and growth. Initiatives tied to the college’s master and strategic plans challenge our employees to grow professionally while still feeling supported with training and collaboration.

Benefits We invite you to explore our competitive benefits today. Grow your career at Collin College today! Collin College is an equal opportunity/affirmative action employer.

For more information or assistance, contact Human Resources at [phone] or send an email.