Administrative Assistant I: Chief of Staff Support & Ops

Alcorn State University; Lorman (MS); On-site; USD 38,000 - 46,000; Full time

Job summary

Alcorn State University is seeking an Administrative Assistant I to support the Chief of Staff and the department's operations. The role includes reception duties, scheduling, supervising other administrative staff, and handling complex technical assignments.

You will act as the communication hub and coordinate departmental events. The candidate will maintain departmental records, oversee websites and databases, and assist with onboarding and employment processes.

Qualifications

• Bachelor’s degree required in office administration or related field.
• Minimum four years clerical/secretarial/office admin experience, including three years at Administrative Assistant II level.
• Knowledge of personnel principles and office management.
• Experience with database applications and web content management.
• Strong customer focus and teamwork.
• Excellent time management and problem solving.

Responsibilities

• Provide reception and scheduling support to Chief of Staff.
• Oversee complex technical assignments or program responsibility.
• Act as department communication hub; relay and organize information.
• Manage department websites, databases, and conference room scheduling.
• Coordinate department events.
• Reconcile accounts and prepare sub-account financial reports.
• Assist with onboarding and employment processes for applicants.
• Train and supervise part-time and student workers.
• Other related duties as assigned.

Skills

Office management

Customer focus

Time management

Problem solving

Teamwork

Interpersonal skills

Communication

Education

Bachelor’s degree

Tools

Database applications

Web content management

Administrative systems

Job description

Alcorn State University is seeking an Administrative Assistant I to support the Chief of Staff and the department's operations. The role includes reception duties, scheduling, supervising other administrative staff, and handling complex technical assignments.

You will act as the communication hub and coordinate departmental events. The candidate will maintain departmental records, oversee websites and databases, and assist with onboarding and employment processes.