Administrative Assistant — Higher Education Office Ops

Volunteer State Community College; Gallatin (TN); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health benefits

Retirement options

Paid holidays

Educational assistance

Sick leave

Annual leave

Sick Leave Bank

State employee discounts

Job summary

Volunteer State Community College seeks an Administrative Assistant to support the dean and department faculty and staff, performing office administrative and clerical duties and delivering excellent customer service to ensure the efficient operation of the academic division.

The role involves coordinating with office staff, handling communications, data collection for reports, scheduling meetings, maintaining records, and assisting with budgets, purchasing, and travel arrangements.

Qualifications

• Excellent oral and written communication skills.
• Proficient in Microsoft Office applications.
• Ability to multi-task in a fast-paced environment.
• Detail oriented, highly organized and self-motivated.

Responsibilities

• Provides support for the Dean and department faculty and staff by performing office administrative and clerical duties.
• Acts as point of contact for the department to the public and to other College offices.
• Collects data for reports; coordinates scheduling and meetings; maintains records.
• Assists with budgets, purchasing, Procard documentation, and travel arrangements.

Skills

Excellent verbal and written comms

Microsoft Office proficiency

Detail oriented

Highly organized

Customer service focus

Ability to multi-task

Professional communication

Education

High School diploma or equivalent

Associate's degree

CAP Certification

Experience in higher education

Tools

Banner

Job description

Volunteer State Community College seeks an Administrative Assistant to support the dean and department faculty and staff, performing office administrative and clerical duties and delivering excellent customer service to ensure the efficient operation of the academic division.

The role involves coordinating with office staff, handling communications, data collection for reports, scheduling meetings, maintaining records, and assisting with budgets, purchasing, and travel arrangements.