Executive Administrative Assistant - Operations Budget

Coahoma Community College; Clarksdale (MS); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Coahoma Community College in Clarksdale, MS seeks an Executive Administrative Assistant to provide full administrative support to the Assigned Department and its supervisor, ensuring efficient day-to-day operations and clear communications.

The role includes transcribing dictation, preparing correspondence, monitoring budgets, performing word processing and spreadsheets, scheduling meetings, taking minutes, handling mail and supplies, and serving as the first point of contact for students and

Responsibilities

• Organizes and manages the day-to-day activities of an assigned office to ensure efficient and effective office operations; coordinates communications; assists the supervisor(s) with administrative matters
• Performs a variety of duties independently in support of functions delegated to assigned supervisor; interprets and applies rules and regulations as appropriate
• Receives and transcribes dictation of letters and memoranda, including material confidential in nature; prepares correspondence independently or from oral instructions
• Maintains current budget information; monitors budget expenditures; assists in budget preparations as assigned
• Utilizes the computer to perform computer functions including, but not limited to, word processing charts, spreadsheets, as well as other software applications
• Initiates and answers telephone calls; screens and directs calls and visitors to appropriate personnel; schedules and confirms appointments
• Responds to requests for information from students, staff, and the general public regarding the institution’s programs, policies, procedures, and regulations
• Maintains a variety of files and records including some confidential in nature
• Schedules meetings and appointments for assigned administrator; prepares agenda items for meetings; maintains records, attends meetings, and prepares minutes for distribution to appropriate personnel
• Receives and routes mail to the appropriate personnel; orders, issues and maintains department’s supplies and forms
• Performs other duties as assigned by the Supervisor

Job description

Coahoma Community College in Clarksdale, MS seeks an Executive Administrative Assistant to provide full administrative support to the Assigned Department and its supervisor, ensuring efficient day-to-day operations and clear communications.

The role includes transcribing dictation, preparing correspondence, monitoring budgets, performing word processing and spreadsheets, scheduling meetings, taking minutes, handling mail and supplies, and serving as the first point of contact for students and