Administrative Assistant II: Project & Exec Support

Alcorn State University; Lorman (MS); On-site; USD 28,000 - 38,000; Full time

Job summary

Alcorn State University is seeking an Administrative Assistant II to provide comprehensive administrative support to the Director and department staff. Responsibilities include receptionist duties, scheduling, travel coordination, and assisting with report preparation.

The role also involves handling limited procurement, maintaining financial records, coordinating projects, and ensuring effective communication within the department.

Qualifications

• High school diploma or GED required.
• Completed degrees beyond minimum may substitute for experience.

Responsibilities

• Serves as administrative assistant to the Director or other supervisor.
• Provides or oversees reception services, scheduling appointments, meetings, and travel.
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports.
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information.
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies.
• Assists with employment processes to varying degrees.
• Supports the administrative business functions of the department.
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures.
• Other related duties, as assigned

Skills

Database knowledge

Records maintenance

Organizing skills

Reception skills

Communication skills

Office equipment handling

Financial record keeping

Confidentiality

Education

High school diploma or GED

Job description

Alcorn State University is seeking an Administrative Assistant II to provide comprehensive administrative support to the Director and department staff. Responsibilities include receptionist duties, scheduling, travel coordination, and assisting with report preparation.

The role also involves handling limited procurement, maintaining financial records, coordinating projects, and ensuring effective communication within the department.