Executive Office Administrative Assistant I

Alfred State; Village of Alfred (NY); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Tuition benefits

Job summary

Alfred State College is seeking an Administrative Assistant 1 in the President's Office to support the Executive Assistant and the President. The role requires strong communication, organizational skills, and the ability to work independently in a fast-paced environment.

The position involves handling calls, greeting visitors, managing mail and records, scheduling, coordinating travel, and preparing reports with meticulous attention to detail.

Qualifications

• Strong communication and organizational skills required.
• Ability to work independently and in a team with minimal supervision.
• Attention to detail and accuracy in document handling and scheduling.

Responsibilities

• Answer telephone, take messages, and route calls to appropriate personnel.
• Greet visitors and manage inquiries, directing to the right staff.
• Open, read, route, and distribute mail; maintain filing systems.
• Schedule calendars and arrange meetings and travel for the President's office.
• Prepare meeting notes, correspondence, and reports with proper grammar and formatting.

Skills

Communication skills

Organizational skills

Teamwork

Education

High school diploma or GED

Two-year traineeship

Tools

Office software (email, word processing)

Job description

Alfred State College is seeking an Administrative Assistant 1 in the President's Office to support the Executive Assistant and the President. The role requires strong communication, organizational skills, and the ability to work independently in a fast-paced environment.

The position involves handling calls, greeting visitors, managing mail and records, scheduling, coordinating travel, and preparing reports with meticulous attention to detail.