Administrative Assistant I - Campus Operations & Events

Recent Jobs; Gainesville (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

The University of Florida campus in Gainesville seeks an Administrative Assistant I to support daily operations, travel bookings, reimbursements, and calendar management for lecture and conference spaces.

The role requires a high school diploma and one year of related experience, with strong MS Office skills, solid communication, and the ability to build relationships. A background check is required.

Qualifications

• High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
• Experience with UF financial systems and PeopleSoft preferred.
• Proficient in MS Word, Excel, and PowerPoint.
• Strong written and oral communication skills.
• Able to build strong working relationships.

Responsibilities

• Provide daily operations support including fiscal processing, travel booking, and reimbursements.
• Manage AIIRI email and inquiries from the website form, phone, and staff.
• Handle space, supplier contracts, calendar management for lecture and conference rooms.
• Assist in event coordination, catering, and editing emails, newsletters, and ads.
• Support director and Administrative Assistant III as needed.

Skills

Strong communication skills

Teamwork

Attention to detail

Education

High School Diploma or Equivalent

Tools

MS Office (Word, Excel, PowerPoint)

PeopleSoft

Job description

The University of Florida campus in Gainesville seeks an Administrative Assistant I to support daily operations, travel bookings, reimbursements, and calendar management for lecture and conference spaces.

The role requires a high school diploma and one year of related experience, with strong MS Office skills, solid communication, and the ability to build relationships. A background check is required.