Administrative Assistant I — Office & Event Coordination

University of Florida; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Florida in Gainesville seeks an Administrative Assistant I to support daily operations, including fiscal processing, travel arrangements, and reimbursements. The role handles emails, website inquiries, phone communications, and calendar management for AIIRI.

The position requires a high school diploma or equivalent with at least one year of related experience. Proficiency in MS Office and strong communication skills are essential, with a preference for familiarity with UF financial

Qualifications

• High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
• Experience with UF financial systems is preferred.
• Strong knowledge of MS-Office applications (Word, Excel, PowerPoint) and strong communication skills.

Responsibilities

• Provide daily operational support including fiscal processing, travel bookings, and reimbursements.
• Manage AIIRI email and inquiries through the website form, phone, and calendar management.
• Assist in event coordination, space reservations, catering, and vendor communications.

Skills

MS Office

Communication skills

Relationship building

Education

High school diploma or equivalent

Tools

PeopleSoft

Job description

University of Florida in Gainesville seeks an Administrative Assistant I to support daily operations, including fiscal processing, travel arrangements, and reimbursements. The role handles emails, website inquiries, phone communications, and calendar management for AIIRI.

The position requires a high school diploma or equivalent with at least one year of related experience. Proficiency in MS Office and strong communication skills are essential, with a preference for familiarity with UF financial