Executive Assistant, Operations & Communications

Recent Jobs; Gainesville (FL); On-site; USD 41,000 - 46,000; Full time

Job summary

UF Health Communications in Gainesville seeks an Executive Assistant I to provide high-level administrative support to senior leadership. You will coordinate calendars, prepare materials, and handle confidential communications with discretion.

You will also manage travel logistics, draft internal correspondence, and collaborate with divisional staff to ensure timely and accurate information flow across the organization. A Bachelor's degree and 3 years of related experience are required.

Qualifications

• Bachelor’s degree and three years of relevant experience or an equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience coordinating calendars and meetings.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Coordinate calendars and meetings for executive leaders.
• Prepare meeting minutes and agendas.
• Facilitate travel logistics and reimbursements.
• Draft and disseminate internal correspondence; maintain calendars.

Skills

Microsoft Word

Excel

PowerPoint

WordPress

Project management

Spelling/grammar

Organizational skills

Education

Bachelor’s degree

Tools

WordPress

Job description

UF Health Communications in Gainesville seeks an Executive Assistant I to provide high-level administrative support to senior leadership. You will coordinate calendars, prepare materials, and handle confidential communications with discretion.

You will also manage travel logistics, draft internal correspondence, and collaborate with divisional staff to ensure timely and accurate information flow across the organization. A Bachelor's degree and 3 years of related experience are required.