HR Operations & Administrative Support Specialist

Recent Jobs; Gainesville (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Florida is seeking an Administrative Assistant II to support HR transactions, payroll, and administrative duties on UF's main campus. The role involves processing recruitment, hires, visas, and supporting faculty governance activities.

The position requires a high school diploma or equivalent with several years of relevant experience, and it operates Monday through Friday in-office on campus with standard hours.

Qualifications

• High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
• Experience coordinating HR transactions and payroll processes.
• Proficiency with MS 365 applications and common HR tools.

Responsibilities

• Prepare and review HR transactions including recruitment, hires, and reclassifications.
• Facilitate faculty votes and manage communication of outcomes.
• Support visa and immigration processes for visiting scholars and HR roles.
• Serve as liaison between unit and HR services, payroll, purchasing, and accounting.
• Attend meetings to ensure compliance with rules and regulations.
• Process travel and expense reports and provide general admin support.
• Assist with payroll closings, distributions, tuition waivers, and related documentation.
• Complete online Effort Reporting and Faculty Assignment reports each semester.

Skills

Communication

Administrative support

Attention to detail

Time management

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft 365/Office Suite

Dropbox

DocuSign

Job description

University of Florida is seeking an Administrative Assistant II to support HR transactions, payroll, and administrative duties on UF's main campus. The role involves processing recruitment, hires, visas, and supporting faculty governance activities.

The position requires a high school diploma or equivalent with several years of relevant experience, and it operates Monday through Friday in-office on campus with standard hours.