Faculty Support Coordinator II

University of Florida; Gainesville (FL); On-site; USD 28,000 - 32,000; Full time

Job summary

The University of Florida in Gainesville is seeking an Administrative Assistant II to join Faculty Support Services, providing essential administrative and operational support to faculty within an assigned division. The ideal candidate is organized, proactive, and able to work independently in a fast-paced environment, managing calendars, meetings, travel, and confidential communications with discretion.

This role collaborates with communications staff on manuscript submissions, CME

Qualifications

• High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
• Experience with PeopleSoft is preferred.
• Proficiency with Microsoft Office applications.
• Strong customer service orientation and professionalism.
• Excellent written and verbal communication skills.

Responsibilities

• Provide primary administrative support to faculty within an assigned division.
• Maintain faculty calendars and schedule meetings.
• Coordinate divisional meetings and arrange audiovisual support.
• Prepare CVs and input data into online systems.
• Assist with CME documentation and licensure records.
• Handle confidential information with discretion.
• Support department operations and cover for teammates when needed.

Skills

Organizational skills

Communication skills

Customer service orientation

Independent worker

Education

High school diploma or equivalent

Tools

PeopleSoft

Microsoft Office

Job description

The University of Florida in Gainesville is seeking an Administrative Assistant II to join Faculty Support Services, providing essential administrative and operational support to faculty within an assigned division. The ideal candidate is organized, proactive, and able to work independently in a fast-paced environment, managing calendars, meetings, travel, and confidential communications with discretion.

This role collaborates with communications staff on manuscript submissions, CME