Administrative Assistant I

University of Florida; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Florida in Gainesville seeks an Administrative Assistant I to support daily operations, including fiscal processing, travel arrangements, and reimbursements. The role handles emails, website inquiries, phone communications, and calendar management for AIIRI.

The position requires a high school diploma or equivalent with at least one year of related experience. Proficiency in MS Office and strong communication skills are essential, with a preference for familiarity with UF financial

Qualifications

• High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
• Experience with UF financial systems is preferred.
• Strong knowledge of MS-Office applications (Word, Excel, PowerPoint) and strong communication skills.

Responsibilities

• Provide daily operational support including fiscal processing, travel bookings, and reimbursements.
• Manage AIIRI email and inquiries through the website form, phone, and calendar management.
• Assist in event coordination, space reservations, catering, and vendor communications.

Skills

MS Office

Communication skills

Relationship building

Education

High school diploma or equivalent

Tools

PeopleSoft

Job description

Classification Minimum Requirements

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Classification Title

Administrative Assistant I

Classification Minimum Requirements

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description

Daily operations support through: fiscal processing, assist with director and assistant director travel booking and processing reimbursement, manage AIIRI email and inquiries made through website form, phone, supply inventory and ordering, maintain office filing systems, interacting with vendors and or service providers for space or service contracts, space maintenance, greeting/guiding visitors to the space, lecture room and conference room calendar management.
Assist in event coordination. From space reservations, catering coordination, drafting and assist in editing email, newsletters, and event advertisements, guest travel scheduling/booking, and processing reimbursements.
Other special projects as needed by AIIRI Administrative Assistant III or AIIRI Director.

Expected Salary

Commensurate with Education and Experience.

Required Qualifications

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred

• Preferred Experience with UF financial systems and PeopleSoft.
• Strong knowledge of MS-Office, particularly Word, Excel, and Power Point.
• Strong communication skills both written and oral.
• Able to build strong working relationships with others.

Special Instructions To Applicants

• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.
• A criminal background check is required.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: No