Administrative Support AST II

University of Florida; Gainesville (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Florida is seeking an Administrative Support AST II on the Main Campus in Gainesville, FL. The role requires a high school diploma or equivalent and four years of relevant experience, with strong organizational and communication skills to support executive-level tasks.

Responsibilities include reception, scheduling, filing, data entry, and assisting with onboarding and procurement processes. Monday–Friday 8:00 AM–5:00 PM, with a $20.00 hourly rate.

Qualifications

• High school diploma or equivalent and four years of relevant experience.
• Preferred: Ability to handle confidential personnel information.
• Strong organizational skills, ability to meet deadlines, ability to work independently and problem-solving capabilities.
• Excellent written and verbal communication skills with the ability to communicate clearly and accurately.
• Ability to work independently and cooperatively as part of a team.
• Extensive word processing, spreadsheet development, data base and computer skills are necessary.
• Windows, MS Word, MS Excel, MS Outlook, MS PowerPoint, preferred Internet Explorer, and database software experience.

Responsibilities

• Performs confidential, routine, and non-routine administrative duties; provide reception services, schedule appointments, meetings, and travel; maintain calendars; prepare and proofread correspondence and reports.
• Organize and maintain paper and electronic filing systems; initiate recurring administrative processes; coordinate projects and assist in preparing reports.
• Attend meetings to take notes, produce minutes, and follow up on assignments; maintain complex filing systems and data entry; route and track signature requests.

Skills

Strong organizational skills

Excellent written and verbal沟通

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Database software

Job description

Administrative Support AST II

Job No: 541602

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 63100100 - FS-DIRECTORS OFC-ADMIN

Job Description

Classification Title: Administrative Support AST II

Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience.

Job Description: Performs confidential, routine, and non-routine administrative duties; provide reception services, schedule appointments, meetings, and travel, maintain various calendars, prepare and proofread correspondence, reports, and other documents prepared by a supervisor, organize and maintain paper and electronic filing systems, initiate recurring administrative processes, such as updating personnel information, coordinate projects, and assist in the completion of reports by researching and gathering required information and prepare reports. Attend meetings to take notes, produce minutes of meetings, and follow up assignments. Organize and maintain a complex system of files and records, both physical and electronic material, perform data entry, collect requested data and materials as needed, route and track requests for signature; Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required. As directed, routinely update, scan and purge office files and archives when necessary.

Assists with employment processes by preparing position authorization forms and personnel action forms and monitoring their approval, monitoring and maintaining credential files of applicants, preparing master files for search committees, may assist in scheduling interviews, preparing correspondence to applicants, entering required information into the applicant database, and assisting with the onboarding of new employees to assure they are provided with the access , tools and information they need to begin their employment.

Maintain office mail, department work orders, equipment inventory in Asset Management and in the computer/mobile device tracking system, and vehicle inventory. Compiles data, conducts research, performs independent analysis, and formulates recommendations on administrative matters. Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions.; serves as a unit contact and liaison to, the public, and other university departments; Assists department employees with administrative questions and tasks. Prepare and maintain files for compliance reporting.

Arranges and helps coordinate large events or conducts special administrative projects or committee participation.

Perform other related duties as required.

Class E Driver's License is required.

NORMAL WORK SCHEDULE:

Monday – Friday 8:00 AM-5:00 PM

Expected Salary:

$20.00 Hourly

Required Qualifications:

High school diploma or equivalent and four years of relevant experience.

Preferred:

The Ability to properly handle confidential personnel information.

Strong organizational skills, ability to meet deadlines, ability to work independently and problem-solving capabilities.

Excellent written and verbal communication skills with the ability to communicate clearly and accurately.

The ability to work independently and cooperatively as part of a team.

Extensive word processing, spreadsheet development, data base and computer skills are necessary.

Windows, MS Word, MS Excel, MS Outlook, MS PowerPoint, preferably Internet Explorer, and database software experience is strongly preferred.

Accuracy, attention to detail and a customer service-oriented attitude are essential for success in this position.

Health Assessment Required:No

Applications Close: 16 October 2026

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.