Administrative Assistant I – Building Operations | Mon–Fri

CHS Career Site; Las Cruces (NM); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental, Vision, and Life Ins.

Generous PTO

Extended Illness Bank (EIB)

Matching 401(k)

Career Advancement

Rewards & Recognition Programs

Exclusive Discounts and Perks

Job summary

Mountain View Regional Medical Center in Las Cruces, NM is seeking an Administrative Assistant I to support the Building Operations department. This full-time role handles clerical tasks, meeting logistics, and record-keeping to ensure smooth office operation.

The role requires strong MS Office skills, organization, and professional communication. The ideal candidate has 0-2 years of clerical experience and an associate degree or related coursework.

Qualifications

• Associate Degree or coursework in Business Administration or related field preferred
• 0-2 years of clerical or administrative experience required

Responsibilities

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Skills

Organization & time management

Verbal & written communication

Interpersonal skills

Discretion with confidential info

Education

Associate degree or coursework in Business Admin

Tools

Microsoft Office Suite

Office equipment

Job description

Mountain View Regional Medical Center in Las Cruces, NM is seeking an Administrative Assistant I to support the Building Operations department. This full-time role handles clerical tasks, meeting logistics, and record-keeping to ensure smooth office operation.

The role requires strong MS Office skills, organization, and professional communication. The ideal candidate has 0-2 years of clerical experience and an associate degree or related coursework.