Administrative Assistant - FT (Mon-Fri)

Mountain View Regional; Las Cruces (NM); Sur place; USD 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Competitive pay

Insurance package (Medical, Dental, V*

Generous PTO

Extended Illness Bank

401(k) matching

Career advancement opportunities

Rewards & Recognition programs

Exclusive Discounts

Résumé du poste

Mountain View Regional Medical Center in Las Cruces, NM is seeking an Administrative Assistant I to provide clerical and administrative support to Division Directors and facility leaders. You will prepare correspondence, schedule meetings, maintain records, and take minutes to ensure smooth office operations.

The role requires strong organization, attention to detail, and excellent communication. The position is full-time, day shift, with standard business hours and no weekends or holidays.

Qualifications

• Associate Degree or coursework in business administration or related field preferred.
• 0-2 years of clerical or administrative experience required.

Responsabilités

• Prepares correspondence, reports, and forms with accuracy and confidentiality.
• Schedules meetings, maintains calendars, and prepares agendas.
• Maintains organized record-keeping for hard copy and electronic files.
• Acts as first point of contact for visitors and calls with professionalism.
• Attends meetings, takes minutes, and distributes notes timely.
• Coordinates travel and reimbursement paperwork for leaders.
• Supports nursing dept policies and safety procedures as directed.
• Operates office equipment and ensures proper maintenance.
• Ensures accuracy of documents and conducts quality checks.

Connaissances

Strong organizational skills

Time management

Verbal and written communication

Attention to detail

Multitasking

Professional demeanor

Formation

Associate Degree in Business Administration or related field

Outils

Microsoft Office Suite

Office equipment

Description du poste

Seeking a full-time Administrative Assistant I to support our Building Operations department at Mountain View Regional Medical Center, located at 4311 E Lohman Ave, Las Cruces, NM.

Day Shift: Monday through Friday during normal business hours. No weekends or holidays.

We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.

What we Offer:

Competitive Pay

Medical, Dental, Vision, and Life Insurance

Generous Paid Time Off (PTO)

Extended Illness Bank (EIB)

Matching 401(k)

Opportunities for Career Advancement

Rewards & Recognition Programs

Exclusive Discounts and Perks

Job Summary

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.

Essential Functions

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree or coursework in Business Administration or a related field preferred
• 0-2 years of clerical or administrative experience required

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders.
• Ability to handle sensitive and confidential information with discretion.