Medical Center Operations Administrative Assistant

MountainView Regional Medical Center; Las Cruces (NM); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental, Vision, and Life Ins.

Generous PTO

Extended Illness Bank (EIB)

Matching 401(k)

Career Advancement Opportunities

Rewards & Recognition Programs

Exclusive Discounts and Perks

Job summary

Mountain View Regional Medical Center in Las Cruces, NM seeks an Administrative Assistant I to support the Building Operations department. This full-time role entails handling correspondence, scheduling, records management, and minute-taking to ensure efficient office operations.

The position emphasizes organizational skills, discretion with confidential information, and strong communication with leaders, staff, and visitors during regular business hours on weekdays.

Qualifications

• Associate degree or coursework in Business Administration or related field preferred.
• 0–2 years of clerical or administrative experience required.
• Proficiency in Microsoft Office Suite and office equipment.

Responsibilities

• Prepares and proofs correspondence, reports, forms, schedules, and other documents with accuracy and confidentiality.
• Assists in planning, organizing, and implementing administrative activities for division leadership.
• Maintains calendars, schedules meetings, and prepares meeting agendas for leaders.
• Keeps organized records for hard copy and electronic files, including policies and reports.
• Answers visitors and phone inquiries professionally and routes to appropriate colleagues.
• Attends meetings, takes minutes, and distributes them to participants with timely follow-up.
• Coordinates meeting arrangements, travel, and reimbursements for leaders as needed.
• Drafts and distributes nursing department and safety manual policies and procedures as directed.
• Operates and maintains office equipment and facilitates smooth office operations.

Skills

Organization

Time Management

Communication

Interpersonal Skills

Discretion

Education

Associate Degree or coursework in Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Mountain View Regional Medical Center in Las Cruces, NM seeks an Administrative Assistant I to support the Building Operations department. This full-time role entails handling correspondence, scheduling, records management, and minute-taking to ensure efficient office operations.

The position emphasizes organizational skills, discretion with confidential information, and strong communication with leaders, staff, and visitors during regular business hours on weekdays.