Administrative Assistant - FT (Mon-Fri)

MountainView Regional Medical Center; Las Cruces (NM); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental, Vision, and Life Ins.

Generous PTO

Extended Illness Bank (EIB)

Matching 401(k)

Career Advancement Opportunities

Rewards & Recognition Programs

Exclusive Discounts and Perks

Job summary

Mountain View Regional Medical Center in Las Cruces, NM seeks an Administrative Assistant I to support the Building Operations department. This full-time role entails handling correspondence, scheduling, records management, and minute-taking to ensure efficient office operations.

The position emphasizes organizational skills, discretion with confidential information, and strong communication with leaders, staff, and visitors during regular business hours on weekdays.

Qualifications

• Associate degree or coursework in Business Administration or related field preferred.
• 0–2 years of clerical or administrative experience required.
• Proficiency in Microsoft Office Suite and office equipment.

Responsibilities

• Prepares and proofs correspondence, reports, forms, schedules, and other documents with accuracy and confidentiality.
• Assists in planning, organizing, and implementing administrative activities for division leadership.
• Maintains calendars, schedules meetings, and prepares meeting agendas for leaders.
• Keeps organized records for hard copy and electronic files, including policies and reports.
• Answers visitors and phone inquiries professionally and routes to appropriate colleagues.
• Attends meetings, takes minutes, and distributes them to participants with timely follow-up.
• Coordinates meeting arrangements, travel, and reimbursements for leaders as needed.
• Drafts and distributes nursing department and safety manual policies and procedures as directed.
• Operates and maintains office equipment and facilitates smooth office operations.

Skills

Organization

Time Management

Communication

Interpersonal Skills

Discretion

Education

Associate Degree or coursework in Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Seeking a full-time Administrative Assistant I to support our Building Operations department at Mountain View Regional Medical Center, located at 4311 E Lohman Ave, Las Cruces, NM.

Day Shift: Monday through Friday during normal business hours. No weekends or holidays.

We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.

What we Offer:

Competitive Pay

Medical, Dental, Vision, and Life Insurance

Generous Paid Time Off (PTO)

Extended Illness Bank (EIB)

Matching 401(k)

Opportunities for Career Advancement

Rewards & Recognition Programs

Exclusive Discounts and Perks

Job Summary

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.

Essential Functions

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree or coursework in Business Administration or a related field preferred
• 0-2 years of clerical or administrative experience required

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders.
• Ability to handle sensitive and confidential information with discretion.