Administrative Assistant I — Billing & Office Ops

UES, Inc.; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

UES, Inc. is seeking an Administrative Assistant I to join our team in Florida. The role supports daily operations, handles scheduling, correspondence, documentation, and office coordination, and provides clerical support to leadership and team members.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple tasks in a fast-paced environment with strong interpersonal skills.

Qualifications

• High school diploma or equivalent required, Associate’s degree preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.

Responsibilities

• Proficiently operate a computer and various computer systems.
• Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player.
• Efficiently communicate with teammates from all levels (other administrative assistants, department manager, branch manager, project manager, etc.).
• Review the project set-up structure to ensure the billing terms are being executed correctly.
• Execute monthly billing for a department(s) by invoicing clients through various channels.
• Advise management when the billing total reaches the total contract amount.
• Follow up with clients on invoices to ensure receipt, correct submittal, etc.
• Strong knowledge of the business and project cycle.
• Ability to efficiently answer client questions and assist them promptly.
• Ability to prioritize, execute tasks efficiently, and meet deadlines without compromising the quality of work.

Skills

MS Office

Organizational skills

Verbal communication

Written communication

Time management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

UES, Inc. is seeking an Administrative Assistant I to join our team in Florida. The role supports daily operations, handles scheduling, correspondence, documentation, and office coordination, and provides clerical support to leadership and team members.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple tasks in a fast-paced environment with strong interpersonal skills.