Administrative Clerk — Order Processing & Invoicing

Bakemark; City of Saratoga Springs (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Bakemark in New York state is seeking an organised administrative associate to handle order processing, data entry, and office support under supervision. You will coordinate with sales, customers, and affiliates to ensure accurate order handling and timely invoicing.

Proficiency in Excel and Microsoft Office is required. Candidates should have strong attention to detail, good organizational skills, and a willingness to back up colleagues during peak times.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience (manufacturing or warehouse preferred).
• Proficiency in Microsoft Office (Excel required).

Responsibilities

• Process all incoming orders from Sales force, customers, and BAKEMARK affiliates as assigned.
• Enter orders into NDS or PSP system when necessary.
• Review and correct Order File Status Report; transfer order files for routing.

Job description

SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates as assigned.

ESSENTIALDUTIESANDRESPONSIBILITIES:

• DownloadPSPordersintoNDSsystemafterreviewand correctionofROEEditList.
• Whennecessary,manuallyenterordersintoNDSorPSPsystem.
• Reviews andcorrectsOrderFileStatusReport.Transfersorderfileforrouting.
• Notifycustomersorsalesreps.ofcustomeritem“outs”.
• EnsuresCOAs, andSpecSheetsareprovidedtoCustomers as necessary.
• Dailyinvoicingofcreditmemos.
• CreditandCollectionsAnswerstelephone anddirectcallstoappropriateperson.
• Researchcustomer,SalesRepandBAKEMARKAffiliateinquiries.
• BackuptoWill-Callandotherpositionsas directed bySupervisor.
• ProvideSalesRepresentativevacationrelief.
• Files documents asdirected.
• Assist Office Supervisor with back-office duties as needed; such as cash handling and NDS data input.
• Treatallcustomers both externalandinternalwith dignityandrespect.
• Adheretoallcompanypolicies, proceduresandsafetyrulesas statedintheEmployeeHandbookand otherwise postedorcommunicated.
• Otherdutieswillbeassigned as neededtomeetcompanygoals and objectives.

Qualifications:

• High school diploma or equivalent
• 1–3 years of administrative experience (manufacturing or warehouse preferred)
• Proficiency in Microsoft Office (Excel required)
• Experience with inventory systems a plus
• Strong attention to detail and organizational skills