Administrative Assistant - MRSS

Ccannj; Jersey City (NJ); On-site; USD 36,000 - 38,000; Full time

Job summary

Catholic Charities of the Archdiocese of Newark is seeking a Full Time Administrative Assistant for the Mobile Response and Stabilization Services Program in Jersey City, NJ. This role delivers essential administrative support, maintaining records, calendars, and confidential information to keep the program running smoothly.

The position emphasizes accuracy in payroll-related tasks, budgeting and billing, and coordinating office workflows, while upholding safety protocols and sign-in/out

Qualifications

• A high school diploma or GED is preferred, but not required.
• 1-2 years experience in office operations is preferred
• Valid NJ drivers license
• Bilingual English/Spanish preferred

Responsibilities

• Provide administrative support to program management and daily office operations.
• Manage records, documentation, and the program's management information system.
• Maintain accounting records, budgets, billing, reimbursements, and payment requests.
• Process timesheets and assist with payroll-related administrative tasks.
• Coordinate calendars, meetings, appointments, and office communications.
• Perform clerical duties, including filing, data entry, mail processing, and phone support.
• Maintain office supply inventory and coordinate purchasing.
• Track employee leave and maintain administrative records.
• Ensure confidentiality of sensitive employee and client information.
• Monitor reception areas and ensure compliance with facility safety and sign-in/sign-out procedures.
• Identify and report safety concerns in accordance with organizational policies.
• Perform additional administrative duties as assigned.

Skills

Office operations

Bilingual English/Spanish

Driver's license

Education

High school diploma or GED

Job description

Catholic Charities of the Archdiocese of Newark is currently seeking aFull Time Administrative Assistantfor ourMobile Response and Stabilization Services Programlocated inJersey City, NJ.

Requirements:

• A high school diploma or GED is preferred, but not required.
• 1-2 years experience in office operations is preferred
• Valid NJ drivers license
• Bilingual English/Spanish preferred

Job Duties:

• Provide administrative support to program management and daily office operations.
• Manage records, documentation, and the program's management information system.
• Maintain accounting records, budgets, billing, reimbursements, and payment requests.
• Process timesheets and assist with payroll-related administrative tasks.
• Coordinate calendars, meetings, appointments, and office communications.
• Perform clerical duties, including filing, data entry, mail processing, and phone support.
• Maintain office supply inventory and coordinate purchasing.
• Track employee leave and maintain administrative records.
• Ensure confidentiality of sensitive employee and client information.
• Monitor reception areas and ensure compliance with facility safety and sign-in/sign-out procedures.
• Identify and report safety concerns in accordance with organizational policies.
• Perform additional administrative duties as assigned.

AGENCY MISSION

• In response to the Gospel of Jesus Christ, Catholic Charities, as a ministry of the Archdiocese of Newark, serves the poor and marginalized and advocates for their needs in order to promote the inherent dignity and worth of all people without regard to race, religion, or culture.

BENEFITS

• CCAN offers a competitive compensation and comprehensive benefits package for employees, with an 80/20% cost split between employers (80) and employees (20). CCAN is an equal opportunity employer. M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, gender expression, national origin/ancestry, citizenship status, disability, age, marital or family status, and military or veteran status.
• Potential eligibility for federal student loan forgiveness.

The salary for this position is $36,000 - $38,000 annually.