Administrative Assistant

QUICK USA; Plano (TX); Hybrid; USD 28,000 - 41,000; Full time

Job summary

QUICK USA in Plano, TX is seeking an Administrative Assistant to provide essential administrative and operational support to Business Unit leadership and teams. The role is hybrid in Plano, with a temporary 6-month assignment and a rate of $25/hr.

The ideal candidate will manage scheduling, travel, invoicing, data reporting, and cross‑functional communications, while maintaining accurate records and supporting financial tracking.

Qualifications

• Bachelor’s degree in business or related field is required.
• 3–5 years of executive administrative support and office operations.
• Experience supporting executive leadership in fast-paced environments.
• Strong proficiency with Excel, PowerPoint, and Word.
• Ability to analyze and present data for reporting.
• Excellent verbal and written communication and organizational skills.

Responsibilities

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed.

Skills

Executive support

Office operations

Data analysis

Communication

Time management

Education

Bachelor’s degree in Business Administration, Communications, or a related field

Tools

Microsoft Excel

PowerPoint

Word

Job description

Administrative Assistant

The Administrative Assistant will provide essential administrative and operational support to Business Unit leadership and team members. This role is ideal for a detail-oriented, proactive professional who enjoys coordinating daily operations, managing documentation, supporting financial tracking, and helping ensure smooth communication across teams. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed.

Enter de

Working Hours / Working style

Working Location

Plano, TX

Hybrid

Salary / Benefit

$25/hr

This is a Temporary position for 6 months.

Holidays

Saturday, Sunday and Company holidays

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3–5 years of proven success in executive administrative support and office operations.
• Proven experience in executive-level administrative support.
• Strong proficiency in Microsoft Excel, PowerPoint, and Word.
• Skilled in handling financial data, including expense tracking and cost management.
• Capable of analyzing and presenting data for reporting.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly.
• Willingness to go above and beyond to ensure tasks are completed effectively.
• Experience supporting executive-level leadership in a fast-paced environment.
• Demonstrated ability to manage financial tracking and reporting.