Administrative Assistant

ForceBrands; Boulder (CO); On-site; USD 28,000 - 41,000; Full time

Job summary

ForceBrands in Boulder, CO is seeking an experienced Office Operations Coordinator for a 16-hour ongoing contract. You will oversee day-to-day operations for a 10-14 person team, ensuring a professional and efficient workplace that supports productivity and business objectives.

Responsibilities include coordinating team and board meetings, managing office logistics, procurement, and liaison with vendors and the landlord. Strong communication and organizational skills are essential.

Qualifications

• 3+ years of applicable office/support experience.
• Experience supporting C-suite is required.
• Proficiency with Outlook 365, Teams and OneNote; Expensify is a plus.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Oversee the day-to-day operations of a 10-14 person office
• Ensure a professional, efficient, and well-organized work environment that supports employee productivity and business objectives.
• Coordinate and manage office logistics, including scheduling team meetings, leadership meetings, and Board meetings
• Oversee procurement and management of office supplies and workplace resources
• Lead small-scale projects to improve office operations and efficiency
• Serve as liaison with vendors (cleaning, parking, facility services) and office landlord

Skills

Proactive communication

Decision making

Can work unsupervised

Flexible

Tools

Outlook 365

Teams

OneNote

Expensify

Job description

*This is a 16-hour ongoing contract opportunity*

Responsibilities:

• Oversee the day-to-day operations of a 10-14 person office
• Ensure a professional, efficient, and well-organized work environment that supports employee productivity and business objectives.
• Coordinate and manage office logistics, including scheduling team meetings, leadership meetings, and Board meetings, while ensuring meeting materials, facilities, and related administrative needs are effectively supported
• Oversee the procurement and management of office supplies, food and beverage services, and other workplace resources to maintain a positive employee and visitor experience
• Lead and support small-scale projects focused on improving office operations, processes, and overall workplace efficiency
• Primary point of contact for office-related vendors, managing relationships with third-party service providers, including cleaning, parking, and other facility services
• Serve as the liaison with the office landlord regarding building-related matters

Qualifications

• At least 3+ years of applicable experience
• Experience supporting C-Suite is required
• Experience with Outlook 365, Teams, OneNote, etc. and Expensify a plus but not required
• Soft skills: proactive, effective decision making skills, can act unsupervised, flexible

Success in this role requires exceptional communication skills both verbal and written, high caliber organizational skills, attention to detail, proactive problem-solving, and the ability to effectively manage multiple priorities in a dynamic business environment.