Administrative Assistant I

Catholic Charities, Diocese of Trenton; Mount Holly Township (NJ); On-site; USD 36,000 - 48,000; Full time

Job summary

Catholic Charities, Diocese of Trenton in Mount Holly, NJ is seeking an organized administrative assistant to support diverse clerical tasks in a busy office environment.

Responsibilities include MS Office tasks, payroll assistance, deposits, billings, filing, reports, and front-desk duties, with a focus on accuracy and confidentiality.

Qualifications

• Proficient using MS Office applications (Word, Excel, etc.).
• Assist with payroll information on a bi-weekly/hours basis when needed.
• Maintain filing systems and handle confidential documents.

Responsibilities

• Perform administrative tasks using MS Office.
• Assist with payroll information on a bi-weekly basis.
• Prepare and submit billings and deposits as needed.
• Maintain filing systems and records.
• Answer phones and greet visitors.
• Operate office equipment and distribute mail.

Skills

MS Office

Payroll support

Filing systems

Phone etiquette

Job description

JOB SUMMARY

Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.

Essential Functions

• Performs moderate level administrative functions (word processing, excel, and/or other MS Office applications)
• May assist with bi-weekly and hourly payroll information
• Prepares bank deposits and statements of revenue as needed
• Prepares and submits billings as needed
• Assists with statistical reporting and facilities management as needed
• Responsible for disbursement, maintenance and reconciliation of petty cash as required
• Establishes, maintains and updates the filing system
• Compiles reports; updates, checks and completes records, forms and documents
• Processes and distributes confidential and sensitive documents
• Answers phones, greets customers
• Performs other general clerical duties (typing, filing, distributing mail, etc.)
• Operates and maintains a variety of office equipment

SUPERVISORY REQUIREMENTS

Possibly