Administrative Assistant I

Catholic Charities, Diocese of Trenton; Whiting (NJ); On-site; USD 35,000 - 52,000; Full time

Job summary

Catholic Charities, Diocese of Trenton is seeking a clerical administrator to support a busy office. Responsibilities include word processing, data entry, and donor communications. You will greet clients, answer phones, and assist with reports and scheduling.

The role emphasizes confidentiality, accuracy, and collaborative teamwork within a charitable organization. Prior experience in an office setting and strong organizational skills are preferred.

Qualifications

• Prior experience in clerical/admin work.
• Ability to handle confidential information.
• Excellent organizational skills.

Responsibilities

• Perform moderate level administrative functions (word processing).
• Perform general clerical duties (typing, filing, data entry, etc.).
• Answer phones and greet clients; maintain office voicemail.
• Log and track revenue donations.
• Log and track in-kind donations.
• Compile and submit reports.
• Prepare donor thank you letters as requested.
• Responsible for mail pickup and distribution between locations.
• Distribute confidential and sensitive documents as necessary.
• Assist with facilities management by stocking consumables daily.
• Operate a variety of office equipment.
• Prepare monthly staff meeting minutes and attendance records.
• Prepare and maintain daily and weekly staff schedules and staff phone extension listings.

Skills

Word processing

Phone etiquette

Data entry

Filing

Communication

Teamwork

Tools

Microsoft Office

Excel

Job description

JOB SUMMARY: Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.
Essential Functions

• Performs moderate level administrative functions (word processing)
• Performs general clerical duties (typing, filing, data entry, etc.)
• Answers phones, greets clients, maintains office’s general voicemail box
• Logs and tracks revenue donations
• Logs and tracks in‑kind donations
• Compiles and submits reports
• Prepares donor thank you letters as requested
• Responsible for mail pickup and distribution between locations
• Distributes confidential and sensitive documents as necessary
• Assists with facilities management by stocking consumables daily
• Operates a variety of office equipment
• Prepares monthly staff meeting minutes and attendance record
• Prepares and maintains daily and weekly staff schedules and staff phone extension listing
  

SUPERVISORY REQUIREMENTS: N/A