Office Administrator I General Admin

Builders FirstSource; Thousand Oaks (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

Builders FirstSource in Thousand Oaks, CA seeks an Administrative Assistant to support general office operations. The role includes greeting visitors, handling mail, and preparing routine documents.

You will perform data entry, manage interoffice communications, and assist with calendar management and travel bookings. The position requires strong Microsoft Office skills, excellent verbal and written communication, and the ability to follow safety procedures.

Qualifications

• High school diploma or GED is required; one year of admin or related experience preferred.
• Excellent verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite and data entry abilities are expected.

Responsibilities

• Greets visitors and directs them to appropriate staff while following security procedures.
• Prepares routine correspondence, forms and other business documents.
• Performs data entry and retrieval functions with accuracy.
• Manages inbound/outbound mail and interoffice communications.
• Maintains office supply inventories and reorders as needed.
• Schedules meetings, coordinates calendars, and arranges travel when required.
• Adheres to safety procedures and participates in safety meetings.

Skills

Customer service

Verbal communication

Written communication

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.