Administrative Assistant

NRI Staffing; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Full time

Job summary

NRI Staffing Inc. is seeking an Administrative Assistant for a fully onsite, Washington, DC-based role. The position is a Full-Time Contract with a daytime schedule, Monday through Friday, and an 8:00 AM–4:30 PM window.

The job emphasizes discretion, confidentiality, and strong organizational skills in a busy government-related office. The successful candidate will coordinate schedules, manage correspondence, prepare reports and documents, and support leadership with administrative duties.

Qualifications

• Background in administrative support or office coordination preferred.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and process requests related to procurement, travel, and administrative documentation.
• Manage calendars, appointments, and meeting schedules for leadership.
• Draft, route, track, and monitor correspondence for review and approval.

Skills

MS Office

Scheduling

Communication

Attention to detail

Discretion

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Administrative Assistant Job Description

Washington, DC (Onsite, 5 Days/Week)

Pay Rate: $29.74/hour ($24.65 base pay + $5.09 Health & Welfare)

Schedule: Monday-Friday, 8:00 AM - 4:30 PM

Employment Type: Full-Time Contract

About the Opportunity

We are seeking a highly professional and detail-oriented Administrative Assistant to support a busy government-related office in Washington, DC. This is a highly visible role that requires exceptional professionalism, discretion, confidentiality, and organizational skills. The ideal candidate will be comfortable working in a fast-paced environment, coordinating schedules, managing correspondence, supporting leadership, and handling sensitive information.

This position is fully onsite, and remote or hybrid work arrangements are not available.

Key Responsibilities

Administrative Support

• Prepare and process requests related to procurement, training, travel, office supplies, and administrative documentation.
• Review reports, correspondence, and administrative documents for accuracy, formatting, and compliance.
• Create and maintain reports, presentations, spreadsheets, charts, graphs, and other business documents.
• Maintain data and records within administrative management systems.
• Assist with office operations, workflow improvements, and administrative procedures.

Scheduling & Coordination

• Manage calendars, appointments, and meeting schedules for leadership.
• Coordinate and schedule candidate assessments, interviews, and related appointments.
• Arrange meetings, reserve conference space, prepare materials, and document meeting minutes.
• Track deliverables and ensure timely completion of assignments and action items.

Correspondence & Reporting

• Draft, route, track, and monitor correspondence for review and approval.
• Prepare recurring and ad hoc reports for management.
• Monitor incoming communications and ensure requests are addressed promptly.
• Maintain correspondence logs and follow up on outstanding items.
• Review documents for grammar, formatting, completeness, and adherence to established procedures.

Customer Service & Office Support

• Respond to inquiries regarding office programs, services, and procedures.
• Coordinate requests for information and administrative assistance.
• Support credentialing and administrative processing activities as needed.
• Assist with special projects and additional administrative duties assigned by management.

Qualifications

• Ability to successfully complete a background investigation and meet suitability requirements.
• Previous administrative, executive support, office coordination, or related experience preferred.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to handle sensitive and confidential information with professionalism.
• Proven ability to multitask, prioritize workload, and meet deadlines in a structured environment.

Desired Skills

• Calendar management and scheduling experience.
• Report preparation and document management.
• Meeting coordination and note-taking.
• Records management and correspondence tracking.
• Professional customer service and stakeholder communication.
• Fully onsite in Washington, DC.
• Professional office setting.
• Reliable attendance and punctuality are essential.
• Base Pay: $24.65/hour
• Health & Welfare Benefit: $5.09/hour
• Total Compensation: $29.74/hour