Administrative Assistant: HR & Payroll Support

Guest Services; Wenatchee (WA); On-site; USD 25,000 - 36,000; Full time

Job summary

Guest Services, Inc. in Wenatchee, WA is seeking an Administrative Assistant to be the first point of contact at the unit and support administrative tasks across the operation.

The role includes timecard management, payroll assistance, invoicing, cash handling, inventories, and daily sales, while supporting retail, restaurant, drivers, greeting boats, visitors, and guests. Proficiency in Microsoft Outlook, Excel, and Teams is essential to communicate clearly and maintain records.

Qualifications

• High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
• Ability to calculate basic mathematical figures.
• Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Word-press.

Responsibilities

• Responsible for daily sales reports.
• Handle deposits and armored car pick ups.
• Keep records and execute administrative policies determined by management.
• Adhere to and promote Guest Services Hospitality Standards.
• Screen incoming calls and correspondence, and respond independently when possible.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Create and maintain database and spreadsheet files for revenue management and Sales and marketing.
• Run all required weekly and monthly reports for analysis and distribution.
• Act as onsite Human Resources: maintaining and executing changes to employee files, recruiting, Workday oversight.
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
• Maintain office equipment and supplies. Required to learn new software systems and become proficient as assigned.
• Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
• Perform administrative tasks as assigned by management team.
• Maintain awareness of safety issues, and report them immediately to your manager.

Skills

Interpersonal skills

Effective communication

Mathematical calculations

Computer literacy

Education

High School Diploma or GED

Tools

Microsoft Outlook

Excel

Teams

WordPress

Job description

Guest Services, Inc. in Wenatchee, WA is seeking an Administrative Assistant to be the first point of contact at the unit and support administrative tasks across the operation.

The role includes timecard management, payroll assistance, invoicing, cash handling, inventories, and daily sales, while supporting retail, restaurant, drivers, greeting boats, visitors, and guests. Proficiency in Microsoft Outlook, Excel, and Teams is essential to communicate clearly and maintain records.