Executive Assistant & Payroll Backup

Security Services Northwest Inc; Sequim (WA); On-site; USD 33,000 - 34,000; Full time

Job summary

Security Services Northwest Inc. is seeking an experienced Executive Assistant / Accounting Assistant in Sequim, WA. This full-time role supports executive leadership, manages calendars, and handles confidential payroll-related tasks with accuracy and discretion.

You will serve as a backup for payroll processing, assist with payroll reconciliation, and coordinate administration across departments to ensure smooth operations at SSNW Headquarters and beyond.

Qualifications

• High school diploma or equivalent required; associate degree or relevant postsecondary education preferred.
• Three or more years of administrative, executive support, accounting, payroll, or related office experience preferred.
• Proficient with Microsoft Office, particularly Outlook, Word, and Excel.

Responsibilities

• Provide direct administrative support to executive leadership, including scheduling, correspondence, document preparation, and follow-up on projects.
• Manage executive calendars, schedule meetings, coordinate appointments, and communicate scheduling changes.
• Prepare agendas, meeting materials, reports, presentations, and spreadsheets.
• Record meeting notes and track deadlines, action items, and follow-up requirements.
• Screen and route communications and coordinate travel arrangements and expenses.
• Serve as backup for payroll processing and related payroll procedures.
• Maintain confidential files and assist with audits, reports, and management presentation needs.
• Support cross-departmental tasks and help improve administrative processes.

Skills

Executive support

Calendar management

Communication skills

Microsoft Office

Record keeping

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Security Services Northwest Inc. is seeking an experienced Executive Assistant / Accounting Assistant in Sequim, WA. This full-time role supports executive leadership, manages calendars, and handles confidential payroll-related tasks with accuracy and discretion.

You will serve as a backup for payroll processing, assist with payroll reconciliation, and coordinate administration across departments to ensure smooth operations at SSNW Headquarters and beyond.