Executive Assistant & Payroll Backup Specialist

Security Services Northwest, Inc.; Sequim (WA); Hybrid; USD 33,000 - 34,000; Full time

Job summary

Security Services Northwest, Inc. is seeking an Executive Assistant / Accounting Assistant in Sequim, WA to provide high-level administrative and payroll backup support.

You will manage calendars, coordinate travel, prepare documents, and maintain confidential records for executive leadership in a fast-paced security services environment. The role requires strong organizational skills, discretion, accuracy, and the ability to handle multiple priorities.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 3+ years in administrative, executive support, accounting, payroll or related office experience.
• Proficiency with Outlook, Word, and Excel.
• Ability to learn company payroll/timekeeping systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Maintain confidentiality with sensitive information.
• Professional judgment and independent work within guidelines.

Responsibilities

• Provide direct administrative support to executive leadership, including scheduling and correspondence.
• Manage executive calendars, meetings, travel, and related logistics.
• Prepare agendas, meeting materials, reports, and presentations.
• Record meeting notes, track action items, and deadlines.
• Act as a professional contact across departments, clients, and vendors.
• Serve as backup for payroll processing and related documentation.

Skills

Organization

Communication

Time management

Discretion

Attention to detail

Payroll knowledge

Professionalism

Independent work

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

Payroll systems

Job description

Security Services Northwest, Inc. is seeking an Executive Assistant / Accounting Assistant in Sequim, WA to provide high-level administrative and payroll backup support.

You will manage calendars, coordinate travel, prepare documents, and maintain confidential records for executive leadership in a fast-paced security services environment. The role requires strong organizational skills, discretion, accuracy, and the ability to handle multiple priorities.