Administrative Assistant - Stehekin

Guest Services, Inc.; Wenatchee (WA); On-site; USD 25,003 - 35,610; Part time

Job summary

A leading hospitality management company in Wenatchee seeks an Administrative Assistant to support various departments with comprehensive administrative tasks. Responsibilities include managing timecards, payroll, accounting invoices, and daily sales reports. The ideal candidate should exhibit exceptional organizational and communication skills, handle sensitive information with discretion, and be proficient in multi-extension phone systems. Compensation is $22.00 per hour. Join a dynamic team dedicated to top-tier guest services.

Qualifications

• Strong organizational skills to manage multiple tasks efficiently.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication skills for responding to inquiries.

Responsibilities

• Manage daily sales reports and administrative tasks.
• Handle deposits and prepare financial documents.
• Maintain employee files and assist in recruiting processes.
• Compose and prepare complex documents and correspondence.

Skills

Timecard management

Payroll assistance

Accounting invoices

Database management

Multi-extension phone system handling

Customer service

Job description

Job Summary

The Administrative Assistant is the first point of contact at the unit, responsible for supporting the unit with administrative tasks, including timecard management, payroll, new hire assistance, accounting invoices, cash deposit, inventories, and daily sales. The role also supports retail, restaurant, drivers, greeting boats, visitors, and guests.

Compensation

22.00 USD Hourly

Job Description

ESSENTIAL FUNCTIONS

• Responsible for daily sales reports.
• Handle deposits and armored car pick ups.
• Keep records and execute administrative policies determined by management.
• Adhere to and promote GSI Hospitality Standards.
• Screen incoming calls and correspondence, and respond independently when possible.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitor compliance.
• Create and maintain database and spreadsheet files for revenue management and Sales and marketing.
• Run all required weekly and monthly reports for analysis and distribution.
• Act as onsite Human Resources: maintaining and executing changes to employee files, recruiting, Workday oversight.
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
• Maintain office equipment and supplies.
• Required to learn new software systems and become proficient as assigned.
• Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
• Perform administrative tasks as assigned by management team.
• Maintain awareness of safety issues, and report them immediately to your manager.