Administrative Assistant — HR & CRM Support (Weekly Pay)

Gabriel Group; Petaluma (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Training and ongoing support

Educational assistance

Get paid weekly

401k with match

Medical, Dental & Vision, PTO

Job summary

Cagwin & Dorward is seeking an Administrative Assistant to provide general office administration, including HR, customer service, and business services support. The role requires at least three years of experience with general office duties, including customer support, contracts, and HR.

The position involves branch-level administrative duties, document processing, CRM usage, and occasional IT support. A fast-paced environment and professionalism are essential in daily operations.

Qualifications

• Ability to speak effectively before employees individually or in a group setting.
• Ability to organize and prioritize work to meet deadlines.
• Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail.
• Intermediate to advanced understanding of the Microsoft Office Suite and/or Google Workspace and CRM systems.

Responsibilities

• Supports Regional Branch Manager with administrative duties as assigned.
• Processes quotations and agreements, and landscape maintenance proposal packages, ensuring that the documents comply with company standards.
• Ensures that all required documents are sent to the corporate office for filing.
• Communicates with customer and employees using phone and email, relaying messages to the field.
• Opens and distributes all postal courier and interoffice mail and parcels.
• Coordinates office supply and uniform orders
• Supports operations team with customer and job setup within CRM system.
• Supports operations team with project purchasing.
• Assists with Incident reports and ensures necessary follow-up is completed.
• Helps with IT support including basic troubleshooting of PC, printers and phones.

Skills

Communication

Time management

Adaptability

CRM & MS Office / Google Workspace

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

Cagwin & Dorward is seeking an Administrative Assistant to provide general office administration, including HR, customer service, and business services support. The role requires at least three years of experience with general office duties, including customer support, contracts, and HR.

The position involves branch-level administrative duties, document processing, CRM usage, and occasional IT support. A fast-paced environment and professionalism are essential in daily operations.