Administrative Assistant

Sperber Landscape Companies; Petaluma (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Training and mentorship

Educational assistance

Weekly pay

401k with match

Medical, Dental & Vision, PTO

Job summary

Cagwin & Dorward is seeking an Administrative Assistant to provide comprehensive office support, HR coordination, customer service, and business services assistance. The role requires at least three years of experience with general office duties, including contracts and HR, in a fast-paced environment.

The position emphasizes bilingual English/Spanish communication, organization, and ability to manage multiple managers.

Qualifications

• Bi-lingual English/Spanish required.
• Ability to organize and prioritize work to meet deadlines.
• Experience with Microsoft Office Suite or Google Workspace and CRM systems.

Responsibilities

• Supports Regional Branch Manager with administrative duties.
• Processes quotations and agreements, and landscape maintenance proposal packages.
• Ensures that all required documents are sent to the corporate office for filing.
• Communicates with customers and employees via phone and email, relaying messages to the field.
• Opens and distributes all postal courier and interoffice mail and parcels.
• Coordinates office supply and uniform orders and supports operations team with CRM project setup and purchasing.
• Assists with incident reports and ensures follow-up is completed; provides basic IT troubleshooting support for PCs, printers, and phones.

Skills

Bilingual English/Spanish

Communication skills

Time management

Prioritization

Attention to detail

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Brief Description

At Cagwin & Dorward, we’re not just offering another job—we’re building careers. We believe that great service starts with great people, which is why we invest in hiring, developing, and promoting from within. If you're hardworking, detail-driven, and thrive in a supportive, team-oriented environment, we want to hear from you.

Join a company where your voice matters, your work is valued, and your potential has no limits.

Position Summary

The Administrative Assistant will provide general office administration for the company, including HR, customer service, business services support along with other administrative duties as assigned. The ideal candidate thrives in a fast-paced environment; is able to keep a positive attitude under pressure; can professionally manage demands from multiple managers; and has at least three years of experience with general office duties, including customer support, contracts, and Human Resources.

Branch Administration

• Supports Regional Branch Manager with administrative duties as assigned.
• Processes quotations and agreements, and landscape maintenance proposal packages, ensuring that the documents comply with company standards.
• Ensures that all required documents are sent to the corporate office for filing.
• Communicates with customer and employees using phone and email, relaying messages to the field.
• Opens and distributes all postal courier and interoffice mail and parcels.
• Coordinates office supply and uniform orders
• Supports operations team with customer and job setup within CRM system.
• Supports operations team with project purchasing.
• Assists with Incident reports and ensures necessary follow-up is completed.
• Helps with IT support including basic troubleshooting of PC, printers and phones.

Human Resource Responsibilities

• Reconcile employee timecard postings.
• Assist in on-boarding, orientation, and off-boarding of employees
• Process and review new, current, and terminated employee paperwork to ensure complete, accurate, and compliant information
• Ensure accuracy of I‑9 documents and active and inactive records are kept in compliance of federal regulations

Education, Experience, Skills

• Bi-lingual English/Spanish required
• Ability to speak effectively before employees individually or in a group setting
• Ability to organize and prioritize work to meet deadlines.
• Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail
• Intermediate to advanced understanding of the Microsoft Office Suite and/or Google Workspace and CRM systems.

Working Cconditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• Constantly required to use computer-based systems.
• Frequently sits for long periods of time in office environment.

COMPANY PERKS!

• Training and on-going support and mentorship.
• Educational assistance
• Get paid weekly!
• 401k with match
• Medical, Dental & Vision, PTO.