Administrative Assistant

Consulting Engineers Group, Inc.; Albuquerque (NM); On-site; USD 40,000 - 50,000; Full time

Job summary

Consulting Engineers Group, Inc. is looking for an efficient Administrative Assistant to provide comprehensive office support in Albuquerque, NM. This full-time role involves coordinating communication, scheduling, and undertaking a variety of administrative tasks ensuring a well-organized office environment.

The ideal candidate will possess 1–3 years of office support experience, strong organizational abilities, and proficiency in Microsoft Office. The position focuses on supporting internal operations while maintaining confidentiality and professionalism.

Qualifications

• 1–3 years of administrative or office support experience preferred.
• Experience with scheduling, document preparation, and office coordination.
• Professional phone etiquette and customer-service orientation.

Responsibilities

• Provide general administrative support including filing and data entry.
• Answer, monitor, and route calls, ensuring professionalism.
• Schedule meetings and manage calendars efficiently.

Skills

Organizational skills

Time-management

Multitasking

Customer service orientation

Attention to detail

Education

High school diploma or equivalent

Associate degree or administrative coursework

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The Administrative Assistant provides comprehensive administrative and office operations support to ensure the efficient day-to-day functioning of the office. This role serves as a central point of coordination for communications, scheduling, recordkeeping, and routine accounting and HR administrative tasks. The Administrative Assistant works to support internal business operations, maintain organized systems, and uphold confidentiality and professionalism across all activities. This is a full-time (40hrs/week), onsite position in Albuquerque, NM reporting to the CEO of the Company.

Key Responsibilities

• Provide general administrative support, including filing, data entry, document preparation, and record maintenance
• Answer, monitor, and route phone calls, emails, and voicemail in a professional manner; ensure clients and internal team members know how to make contact, escalating urgent matters as needed
• Schedule meetings, manage calendars, coordinate logistics, and prepare meeting materials
• Prepare, edit, and distribute reports, presentations, memos, and internal communications
• Maintain confidentiality when handling sensitive or proprietary information
• Maintain electronic and physical filing systems for administrative, project, HR, and accounting records
• Coordinate with other offices on company‑related matters
• Check, sort, and distribute incoming mail; prepare outgoing mail and courier deliveries as needed
• Organize and support employee activities and internal events
• Coordinate maintenance of office equipment and facilities‑related needs
• Maintain office supply inventory and submit supply requests
• Update billing spreadsheets by the 20th of each month
• Submit and track credit card receipts via Dropbox; support monthly credit card reconciliation
• Assist with expense reports, invoices, accounts payable/receivable functions, and basic tracking or reconciliation
• Support onboarding and offboarding administrative tasks, including paperwork, system access coordination, and policy administration
• Monitor and submit unplanned absences in accordance with company procedures
• Perform other administrative and office support duties as assigned in support of all staff

Skills and Experience

• 1–3 years of administrative or office support experience preferred
• Ability to work independently and manage time effectively
• Professional demeanor and customer-service mindset
• Strong organizational, time-management, and multitasking skills
• Clear and professional written and verbal communication
• High attention to detail and accuracy
• Professional phone etiquette and customer-service orientation
• Ability to handle confidential information with discretion
• Basic accounting and recordkeeping skills
• Ability to work independently and prioritize tasks effectively
• Experience with scheduling, document preparation, and office coordination
• Experience supporting billing, expense tracking, or AP/AR functions preferred
• Experience supporting HR administrative processes (e.g., onboarding paperwork) a plus

Qualifications

• High school diploma or equivalent required; associate degree or administrative coursework preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with other office systems or HRIS platforms a plus

Candidates must be legally authorized to work in the United States now and in the future without the need for employer sponsorship.

CEG is an equal opportunity, employee-owned firm. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, childbirth, sexual orientation, national origin, disability, age, or veteran status.