Administrative Assistant - Houston, TX- 39882

Harvard Maintenance, Inc.; Houston (TX); Vor Ort; USD 23.000 - 32.000; Vollzeit

Benefits dieser Stelle

Benefits package

401K plan

Medical, dental, life, LTD

Zusammenfassung

Harvard Maintenance, Inc. seeks an Exceptional Team Member to provide comprehensive administrative and HR support in Houston. You will conduct background checks, oversee onboarding, handle HRIS data entry for both union and non-union staff, and manage timekeeping and payroll submissions.

You must be fluent in Spanish and able to maintain confidentiality, with strong organizational and customer service skills to support operations and onboarding processes.

Qualifikationen

• 2 years of combined administrative and HR experience with emphasis on data entry.
• Database administration experience.
• Proficient in Excel, Word and Outlook.
• Ability to work with minimal supervision.
• Maintain strict confidentiality.
• Strong organizational skills.
• Must read, write, and speak Spanish.
• Professional demeanor, positive attitude, and strong work ethic.
• Great customer service skills.

Aufgaben

• Provide administrative support to Operations.
• Conduct background checks.
• Administration of e-Verify.
• Managing onboarding process for new hires.
• Heavy data entry into HRIS of all union and non-union new hires, changes and terminations.
• Manage customer work order system. Monitor work orders relevant to Harvard.
• Provide HR support to the Operations Department.
• Daily timekeeping management and payroll submission.
• Handling supply orders.
• Perform other clerical duties as assigned.
• Document translation from English to Spanish.

Kenntnisse

Administrative experience

HR experience

Spanish language

Confidentiality

Strong organizational skills

Customer service

Independent worker

Tools

Microsoft Excel

Microsoft Word

Outlook

Jobbeschreibung

Life at Harvard

Company Overview:

The Harvard Companies include entities working to serve the business community in the janitorial and protection services areas. Harvard Maintenance and Harvard Protection are two of the largest and fastest growing, privately owned providers of high quality janitorial and security services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid® ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that “we are a family organization that promotes respect and embraces diversity”.

Job Summary:

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

What you’ll do as an Exceptional Team Member

• Provide administrative support to Operations
• Conduct background checks
• Administration of e-Verify
• Managing onboarding process for new hires
• Heavy data entry into HRIS of all union and non-union new hires, changes and terminations
• Manage customer work order system. Monitor work orders relevant to Harvard
• Provide HR support to the Operations Department
• Daily timekeeping management and payroll submission
• Handling supply orders
• Perform other clerical duties as assigned
• Document translation from English to Spanish

What you’ll need to be an Extraordinary Team Member

• 2 years of combined administrative and Human Resources experience with emphasis on data entry of employee information and onboarding
• Database administration
• Proficient in Microsoft Excel, Word, and Outlook
• Ability to work with minimal supervision
• Maintain strict confidentiality
• Strong organizational skills
• Must read, write, and speak Spanish
• Must have a professional demeanor, positive attitude, and a strong work ethic to join our team.
• Great customer service skills

The Harvard Promise

• Harvard is offering a competitive compensation structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V

#HPHM

Our Salary & Wage Details

USD $20.00/Hr.

Schedule

M-F 8am-5pm