Bilingual Administrative Assistant- Smyrna, TN- 39632

Harvard Maintenance, Inc.; Smyrna (TN); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Long-term disability

401K

Job summary

Harvard Maintenance, Inc. is seeking an exceptional team member to support Operations with HR administration, data entry, and onboarding, while ensuring confidentiality and accuracy.

The role requires Spanish proficiency, 2 years in admin/HR, and proficiency in Excel, Word, and Outlook. The team fosters a respectful, fast-paced environment with opportunities to grow.

Qualifications

• 2 years of combined administrative and HR experience with emphasis on data entry and onboarding.
• Experience administering HRIS databases and maintaining confidentiality.
• Proficient with Excel, Word and Outlook; able to manage multiple tasks.

Responsibilities

• Provide administrative support to Operations.
• Conduct background checks.
• Administration of e-Verify.
• Manage onboarding process for new hires.
• Heavy data entry into HRIS for union and non-union hires, changes and terminations.
• Manage customer work order system and monitor Harvard-related orders.
• Provide HR support to the Operations Department.
• Daily timekeeping management and payroll submission.
• Handle supply orders and other clerical duties.
• Translate documents from English to Spanish.

Skills

Administrative experience + HR data

HRIS data entry

Microsoft Excel

Microsoft Word

Microsoft Outlook

Confidentiality

Spanish literacy

Strong organizational skills

Independent work

Tools

HRIS system

Job description

Life at Harvard

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

What you’ll do as an Exceptional Team Member

• Provide administrative support to Operations
• Conduct background checks
• Administration of e-Verify
• Managing onboarding process for new hires
• Heavy data entry into HRIS of all union and non-union new hires, changes and terminations
• Manage customer work order system. Monitor work orders relevant to Harvard
• Provide HR support to the Operations Department
• Daily timekeeping management and payroll submission
• Handling supply orders
• Perform other clerical duties as assigned
• Document translation from English to Spanish

What you’ll need to be an Extraordinary Team Member

• 2 years of combined administrative and Human Resources experience with emphasis on data entry of employee information and onboarding
• Database administration
• Proficient in Microsoft Excel, Word, and Outlook
• Ability to work with minimal supervision
• Maintain strict confidentiality
• Strong organizational skills
• Must read, write, and speak Spanish
• Must have a professional demeanor, positive attitude, and a strong work ethic to join our team.
• Great customer service skills

The Harvard Promise

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance.

www.harvardmaint.com

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws

Our Salary & Wage Details

USD $23.00/Hr.

Schedule

M-F 8:00 AM- 5:00 PM