Administrative Assistant – HOA Operations & Member Support

RTI COMMUNITY MANAGEMENT ASSOCIATES, INC.; Little Elm (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

RTI Community Management Associates, Inc. seeks an Administrative Assistant to support day-to-day operations for a Community Association.

You will report to the On-Site Association Manager and help maintain smooth administrative workflows, coordinate meetings, handle homeowner inquiries, and support financial and operational processes. The role includes maintaining records, assisting with invoices and reports, and processing ACC modification requests.

Qualifications

• High school diploma or GED is required or preferred.
• 2+ years administrative or office support experience is preferred.
• Proficient with standard office software and recordkeeping.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple tasks independently and follow procedures.
• Valid driver’s license is required.

Responsibilities

• Provide administrative and operational support to the Association Manager.
• Maintain accurate records, databases, and documentation for the Association.
• Serve as the primary contact for homeowners, addressing inquiries and providing customer service.
• Coordinate Board and committee meetings, including agendas, packets, logistics, and minute taking.
• Assist with financial tasks, including invoice processing and report preparation.
• Process Architectural Control Committee (ACC) modification requests.
• Support general office operations, including reception, supply management, and correspondence.

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Email systems

CINC or similar platform

Job description

RTI Community Management Associates, Inc. seeks an Administrative Assistant to support day-to-day operations for a Community Association.

You will report to the On-Site Association Manager and help maintain smooth administrative workflows, coordinate meetings, handle homeowner inquiries, and support financial and operational processes. The role includes maintaining records, assisting with invoices and reports, and processing ACC modification requests.