Administrative Assistant

RTI COMMUNITY MANAGEMENT ASSOCIATES, INC.; Little Elm (TX); Presencial; USD 32.000 - 52.000; Jornada completa

Descripción de la vacante

RTI Community Management Associates, Inc. seeks an Administrative Assistant to support day-to-day operations for a Community Association.

You will report to the On-Site Association Manager and help maintain smooth administrative workflows, coordinate meetings, handle homeowner inquiries, and support financial and operational processes. The role includes maintaining records, assisting with invoices and reports, and processing ACC modification requests.

Formación

• High school diploma or GED is required or preferred.
• 2+ years administrative or office support experience is preferred.
• Proficient with standard office software and recordkeeping.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple tasks independently and follow procedures.
• Valid driver’s license is required.

Responsabilidades

• Provide administrative and operational support to the Association Manager.
• Maintain accurate records, databases, and documentation for the Association.
• Serve as the primary contact for homeowners, addressing inquiries and providing customer service.
• Coordinate Board and committee meetings, including agendas, packets, logistics, and minute taking.
• Assist with financial tasks, including invoice processing and report preparation.
• Process Architectural Control Committee (ACC) modification requests.
• Support general office operations, including reception, supply management, and correspondence.

Educación

High school diploma or GED

Herramientas

Microsoft Word

Microsoft Excel

Email systems

CINC or similar platform

Descripción del empleo

We are seeking a detail-oriented Administrative Assistant to support the day-to‑day operations of a Community Association. Reporting to the On‑Site Association Manager, this role is key to maintaining smooth administrative workflows, coordinating meetings, handling homeowner communications, and supporting financial and operational processes.

Key Responsibilities:

• Provide administrative and operational support to the Association Manager.


• Maintain accurate records, databases, and documentation for the Association.


• Serve as the primary contact for homeowners, addressing inquiries and providing excellent customer service.


• Coordinate Board and committee meetings, including agendas, packets, logistics, and minute taking.


• Assist with financial tasks, including invoice processing and report preparation.


• Process Architectural Control Committee (ACC) modification requests.


• Support general office operations, including reception, supply management, and correspondence.

Qualifications:

• High school diploma or GED (additional education a plus).


• 2+ years of administrative or office support experience preferred.


• Proficiency in office software and recordkeeping.


• Strong organizational, communication, and customer service skills.


• Ability to manage multiple tasks independently and follow established procedures.


• Valid driver’s license.

Skills & Competencies:

• Planning & organization, sound judgment, dependability, and professional communication.


• Comfort using databases and software systems, including Word, Excel, email, and CINC or similar platforms.

What we offer

CMA strives to provide competitive compensation and a benefits program that truly invests in our team! We provide on‑the‑job training, competitive pay, and a full benefits package including Medical, Dental, Vision and Life insurance, as well as 401K, education reimbursement, vacation, sick days and more!

We are Community

Privately owned and founded in 1983, CMA remains true to the values that have set it apart for decades. We strive to set the bar in our industry, serving our external clients (as well as internal team members) with respect, integrity, and urgency. Together, we promote charity, health and wellness, and a lighthearted spirit on the job. We are looking for like‑hearted professionals to join us.